Executive Assistant (m/f/d)

Company Description

Variosystems develops and manufactures electronic solutions for industries where reliability is critical - including Medtech & Life Science, Industrial & Automation, Aerospace & Defence and Smart Infrastructure & Environment. As a long-term strategic partner to innovators and market leaders, we offer services along the entire value chain, from concept and engineering to validated assemblies and global production. Across our global network, more than 2,800 people work together to transform ideas into reliable electronic systems.

Job Description

• Contribute to the planning and execution of customer experience for customer visits with internal and external stakeholders, providing research, coordination, and follow-up support to short-list potential customers.
• Manage calendars, travel arrangements, and expense reporting as a go-between for the APAC and HR team, handles administrative paperwork, corporate and/or festive gifts arrangements, ensuring efficiency and accuracy.
• Analyze customer data to identify trends and opportunities for improvement. Maintain up-to-date knowledge of customer developments to support business reporting, prepare high-quality presentations and documentation, and support the expansion of business opportunities.
• Organize and support regional meetings (e.g., regional management meetings), including logistics, agendas, and follow-ups.
• Track project milestones, deadlines, and action items across key initiatives, ensuring timely follow-ups. 

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, Communications, or a related field. 
• 2–3 years of hands-on experience in business administration or operations support. 
• Strong understanding of business processes, administrative workflows, documentation, and customer/partner coordination.
• Strong interest in business analytics, customer engagement, and administrative coordination.
• Excellent communication and interpersonal skills, with the ability to collaborate across global teams.
• Proficient in MS Office (Excel, PowerPoint, Word); familiarity with data analysis or reporting tools.
• Strong organizational skills with the ability to multitask, prioritize, and meet deadlines.
• Detail-oriented, proactive, and eager to learn in a fast-paced environment.
• Ability to work independently with a positive attitude and a high level of professionalism.

Additional Information

• Flat hierarchies, direct communication, and a backbone of integrity, courage, responsibility. 
• A fast-moving environment where momentum is not lost in approval loops. 
• Collaborate with colleagues and customers across countries, industries, and perspectives. 
• A workplace shaped by technology, curiosity, and continuous improvement. 
• Challenges with scale, depth, and enough complexity to keep you learning. 
• An attractive remuneration package with excellent company health benefits and flexible work time model for bridging days.