Executive Assistant
About this role
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
ProfessionalAll Job Posting Locations:
Las Condes, Santiago,, Region Metropolitana de Santiago, ChileJob Description:
DePuy Synthes is recruiting for an Executive Assistant located in Cerro Colorado, Chile.
Job Overview
The Executive Assistant role provides comprehensive administrative and secretarial support to the DS Vice President and LATAM Leadership team. This position functions as a trusted partner, enabling focus on strategic priorities by managing complex schedules, communications/ documentations, governance routines, and key business processes ensuring efficient day‑to‑day operations.
The role offers high visibility, frequent interaction with regional stakeholders, and the opportunity to contribute directly to operational effectiveness and leadership productivity within a dynamic, matrixed, and multicultural environment, with frequent interaction with senior leaders across the LATAM region and global organization.
Key Responsibilities
• Act as primary administrative partner to the Vice President, managing complex calendars, priorities, and meeting cadence across multiple time zones.
• Anticipate executive needs and proactively resolve scheduling, logistical, and administrative challenges.
• Prepare, review, and coordinate executive-level communications, presentations, reports, and meeting materials.
• Assist the DS LALT team in the planning of regional meetings and events.
• Serve as a key point of contact for senior internal and external stakeholders.
• Coordinate leadership meetings, town halls, offsites, and regional events.
• Support governance processes, approvals, and confidential records management.
• Manage domestic and international travel arrangements and expense reporting.
• Coordinate procurement, purchase orders, payments, and vendor interactions.
• Maintain accurate documentation and records in accordance with company standards.
• Identify opportunities to improve administrative processes and executive productivity.
• Handle highly sensitive information with discretion and sound judgment.
Qualifications
Education:
Bachelor’s degree in Business Administration, Office Management, Communications, or a related field is required.
Additional administrative or secretarial training is preferred.
Experience and Skills:
4+ years of experience supporting senior executives (Sr Director or above).
Proven ability to manage complex calendars, schedules, and competing priorities.
Strong organizational skills with high attention to detail and accuracy.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
Ability to handle confidential information with discretion and sound judgment.
Languages
• Fluent English (oral and written) required.
• Spanish required; Portuguese a plus.
Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.
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Preferred Skills:
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