Executive Assistant

familypromiseofspokane· Executive & Board
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📍 Spokane, Washington, United StatesPart Time💰 USD 22–25

About this role

 

COMPENSATION & BENEFITS
Rate of pay:  $22 to $25/hr DOE

Please see the Employee Handbook for details
1 hour accrues per every 40 hours worked for paid sick leave
1 hour accrues per every 40 hours worked for paid vacation
Employee Assistance Program (EAP) - support resources for employee and their immediate family
Supplemental benefits  (optional)- Accident, Life, short or long-term disability, Hospital coverage, critical illness, etc.  


About the Role

Family Promise of Spokane works to end family homelessness, serving 1,180 families last year. We operate on EOS®, and this role strengthens the partnership between our CEO (Visionary) and COO (Integrator) by protecting the CEO's time, relaying priorities clearly to the COO, and running the executive office. A significant part of the role is prospecting: finding, researching, and securing meetings with new donors and partners, then preparing the CEO to succeed in each one.

Key Responsibilities

Prospecting & Relationship Development

  • Research at least 8 new prospects per month (donors, businesses, foundations, community partners) and create a one-page profile for each within 3 business days.
  • Maintain the CEO's prospect list in the donor CRM and review it with the CEO weekly.
  • Schedule at least 2 prospect meetings per week, including meetings planned around the CEO's travel at least 3 weeks out, and adjust in real time when plans change.
  • Coordinate with Development staff before scheduling the CEO with their prospects.
  • Deliver briefing packets 48 hours before meetings, draft follow-ups within 48 hours, log interactions in the CRM within 2 business days, and track CEO commitments to completion.

Executive Support

  • Manage and protect the CEO's calendar and inbox; triage requests and route communications.
  • Capture the CEO's ideas and priorities and relay them clearly to the COO; track follow-through.
  • Draft executive correspondence, memos, board letters, and donor communications.
  • Arrange CEO travel and process expense reports.

EOS & Board Support

  • Prepare materials for L10, Quarterly, and Annual Planning meetings; distribute notes, To-Dos, and Issues within 24 hours.
  • Coordinate board and committee meetings, take minutes, and send monthly board packets by the Friday before each meeting.
  • Provide coverage for the COO's Executive Assistant as needed.

Qualifications

Required

  • 3+ years of executive-level administrative experience, preferably in a nonprofit.
  • Excellent written communication, organization, and attention to detail.
  • Proven discretion with confidential information.
  • Proficiency in Microsoft Office and Google Workspace.

Preferred

  • Prospect research, donor stewardship, or CRM experience.
  • Familiarity with EOS® or a Visionary/Integrator model.
  • Board minute-taking experience


Frequently Asked Questions

What is the salary for the Executive Assistant role at familypromiseofspokane?
The listed salary for this Executive Assistant position at familypromiseofspokane is USD 22–25. This is an Part Time role.
Where is the Executive Assistant position at familypromiseofspokane located?
This Executive Assistant role at familypromiseofspokane is based in Spokane, Washington, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Executive Assistant role at familypromiseofspokane full-time or part-time?
This is listed as a Part Time position. It is posted as a Executive Assistant role in the Executive & Board department at familypromiseofspokane.
Which team or department does the Executive Assistant at familypromiseofspokane belong to?
This Executive Assistant position is part of the Executive & Board department at familypromiseofspokane. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant position at familypromiseofspokane?
Click the "Apply Now" button on this page. You will be redirected to familypromiseofspokane's official application portal hosted on bamboohr where you can submit your application directly.
When was the Executive Assistant job at familypromiseofspokane posted?
This Executive Assistant position at familypromiseofspokane was posted on Oct 5, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant
familypromiseofspokane · 💰 USD 22–25
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