Executive Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

Job Description: 

Ingram Micro is a leading technology company for the global information technology ecosystem.

With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts.

Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage set us apart.

The Executive Assistant provides dedicated secretarial and administrative support to the Managing Director and senior executives. This role requires a highly organized and proactive professional who can manage schedules, coordinate meetings, handle confidential information, and support day-to-day business operations effectively in a fast-paced environment.

Responsibilities

• Provide executive secretarial and administrative support primarily to the Managing Director and other senior management as required.
• Coordinate and manage internal and external meetings, including scheduling, logistics, agenda preparation, meeting materials, and accurate minute-taking.
• Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.
• Manage executive travel arrangements, expense claims, reimbursements, and itinerary planning.
• Liaise with regional office supporting team for cross-territory conference, visits arrangement, including agenda / itinerary preparation and other logistics support.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support ad hoc projects and administrative tasks assigned by the Managing Director and senior management.

Requirements

• Degree holder of any discipline.
• 10 - 15 years of relevant experience in executive administration, executive assistance, or secretarial support, preferably supporting senior leadership.
• Experienced and familiar with MNC culture and practice, able to communicate with employees at different levels and territories.
• Strong interpersonal, stakeholder management, and communication skills across all levels of the organization.
• Demonstrated ability to handle confidential information with sound judgment, professionalism, and discretion.
• Proven ability to work independently and perform under pressure in a fast-paced environment.
• Proficiency in Microsoft Office applications, including MS Word, Excel & PPT.