Executive Assistant
arraylabs.io
Executive Assistant
optimadermatologycareers· Executive
About this role
Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.
Position Details:
We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.
Key Responsibilities:
- Manage complex calendars and scheduling across five-member executive team
- Coordinate, prepare, and organize leadership retreats
- Make travel and accommodation arrangements
- Manage expense and receipt classification for the executive team in Ramp
- Assist with coordination and tracking of company events
- Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
- Input, maintenance, and reporting of contacts/records in the company’s CRM
- Act as an office manager by keeping up with office supply inventory
- Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
- Triage and respond to miscellaneous requests from key stakeholders
Qualifications:
- 3+ years as an Executive Assistant
- Technologically savvy
- Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
- Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
- Excellent, highly professional written and verbal communication skills
- Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
- Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
- Must be able to complete tasks with accuracy and attention to detail
- Ability to effectively present information to senior management
- Discretion and confidentiality
This role is based in Portsmouth, NH. Hybrid with majority in-office presence.
Frequently Asked Questions
Is the salary disclosed for the Executive Assistant position at optimadermatologycareers?
The salary for this Executive Assistant role at optimadermatologycareers is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Executive Assistant position at optimadermatologycareers located?
This Executive Assistant role at optimadermatologycareers is based in Portsmouth, NH (Corporate). The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Executive Assistant at optimadermatologycareers belong to?
This Executive Assistant position is part of the Executive department at optimadermatologycareers. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant position at optimadermatologycareers?
Click the "Apply Now" button on this page. You will be redirected to optimadermatologycareers's official application portal hosted on greenhouse where you can submit your application directly.
When was the Executive Assistant job at optimadermatologycareers posted?
This Executive Assistant position at optimadermatologycareers was posted on Sep 22, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant
optimadermatologycareers
You'll be redirected to optimadermatologycareers's official application page on Greenhouse.