Executive Assistant
harborglobal
Executive Assistant
assist-world· Virtual Assistant / Part-Time
About this role
About the Role
We are looking for a highly experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a busy executive.
This is not a role for someone who simply waits for instructions. The ideal candidate will be able to take ownership of tasks, anticipate what needs to happen next, follow through without constant supervision, and communicate clearly and professionally.
You will work closely with an executive and have access to their email, internal systems, and
workflows. Because the company works closely with customers and investors, accuracy,
professionalism, responsiveness, and attention to detail are essential.
We are looking for a highly experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a busy executive.
This is not a role for someone who simply waits for instructions. The ideal candidate will be able to take ownership of tasks, anticipate what needs to happen next, follow through without constant supervision, and communicate clearly and professionally.
You will work closely with an executive and have access to their email, internal systems, and
workflows. Because the company works closely with customers and investors, accuracy,
professionalism, responsiveness, and attention to detail are essential.
What You'll Be Doing
● Manage and coordinate administrative tasks on behalf of the executive
● Review and manage emails, including drafting responses and follow-ups
● Create email drafts that accurately reflect the executive's tone and communication style
● Follow up with customers, contacts, and stakeholders to ensure actions are completed
● Monitor outstanding tasks and proactively remind the executive of anything requiring their attention
● Help coordinate events, invitations, attendees, and customer communications
● Manage logistics for company events and executive engagements
● Research and coordinate vendors and suppliers, including promotional merchandise and company swag
● Place orders and coordinate delivery of materials and supplies
● Work within HubSpot and other internal systems to self-service administrative requests
● Maintain accurate records and information across Google Sheets and other Google Workspace tools
● Support general executive-level administration and ad hoc projects
● Identify opportunities to improve processes and make the executive's day-to-day
workflow more efficient
● Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks
● Manage and coordinate administrative tasks on behalf of the executive
● Review and manage emails, including drafting responses and follow-ups
● Create email drafts that accurately reflect the executive's tone and communication style
● Follow up with customers, contacts, and stakeholders to ensure actions are completed
● Monitor outstanding tasks and proactively remind the executive of anything requiring their attention
● Help coordinate events, invitations, attendees, and customer communications
● Manage logistics for company events and executive engagements
● Research and coordinate vendors and suppliers, including promotional merchandise and company swag
● Place orders and coordinate delivery of materials and supplies
● Work within HubSpot and other internal systems to self-service administrative requests
● Maintain accurate records and information across Google Sheets and other Google Workspace tools
● Support general executive-level administration and ad hoc projects
● Identify opportunities to improve processes and make the executive's day-to-day
workflow more efficient
● Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks
AI & Technology
The successful candidate should be comfortable using AI as part of their everyday workflow.
You don't need to be an AI expert, but you should already have practical experience using tools such as Claude and understand how AI can be used to improve productivity, communication, and administrative workflows.
Experience creating or working with AI prompts, integrations, connections, or custom AI "skills" is highly desirable.
You don't need to be an AI expert, but you should already have practical experience using tools such as Claude and understand how AI can be used to improve productivity, communication, and administrative workflows.
Experience creating or working with AI prompts, integrations, connections, or custom AI "skills" is highly desirable.
What We're Looking For
● Proven experience as an Executive Assistant, ideally supporting senior executives or
high-level professionals
● Experience working in a fast-paced environment where priorities can change quickly
● Excellent written and verbal English
● Exceptional attention to detail and accuracy
● Strong organizational and time-management skills
● Highly responsive and reliable
● A proactive, self-starting approach to work
● Excellent follow-through and task ownership
● Comfortable managing confidential information and executive communications
● Able to "manage up" by proactively identifying outstanding actions and keeping the
executive accountable
● Strong judgment and the ability to determine what needs to be handled independently versus escalated
● Comfortable working with multiple software platforms and learning new systems quickly
● Practical experience using AI tools, particularly Claude
high-level professionals
● Experience working in a fast-paced environment where priorities can change quickly
● Excellent written and verbal English
● Exceptional attention to detail and accuracy
● Strong organizational and time-management skills
● Highly responsive and reliable
● A proactive, self-starting approach to work
● Excellent follow-through and task ownership
● Comfortable managing confidential information and executive communications
● Able to "manage up" by proactively identifying outstanding actions and keeping the
executive accountable
● Strong judgment and the ability to determine what needs to be handled independently versus escalated
● Comfortable working with multiple software platforms and learning new systems quickly
● Practical experience using AI tools, particularly Claude
Software Experience
Experience with the following is preferred:
● HubSpot
● Claude / AI tools
● Google Workspace
● Google Sheets
● Slack
● Ramp
● HubSpot
● Claude / AI tools
● Google Workspace
● Google Sheets
● Slack
● Ramp
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Frequently Asked Questions
What is the salary for the Executive Assistant role at assist-world?
The listed salary for this Executive Assistant position at assist-world is USD 800–900. This is a remote full-time role.
Is the Executive Assistant job at assist-world remote?
Yes, this Executive Assistant position at assist-world is remote, with team members based in Colombia, Mexico, South Africa. You can work from home or anywhere in the supported regions.
Which team or department does the Executive Assistant at assist-world belong to?
This Executive Assistant position is part of the Virtual Assistant / Part-Time department at assist-world. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant position at assist-world?
Click the "Apply Now" button on this page. You will be redirected to assist-world's official application portal hosted on lever where you can submit your application directly.
When was the Executive Assistant job at assist-world posted?
This Executive Assistant position at assist-world was posted on Aug 31, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant
assist-world · 💰 USD 800–900
You'll be redirected to assist-world's official application page on Lever.