Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday)
rhe· 5621 Rhenus Logistics Canada Limited
About this role
What You Can Expect:
- Provide confidential administrative support to the CFO and Canadian Leadership Team.
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare and edit correspondence, reports, presentations, meeting agendas, and other business documents.
- Coordinate leadership meetings, including meeting logistics, minutes, and follow-up on action items.
- Maintain organized electronic and physical filing systems while handling sensitive and confidential information with discretion.
- Support expense reporting, invoice processing, and other administrative finance-related tasks as required.
- Act as the primary contact for office administration matters, including coordinating with the building landlord, office vendors, and service providers.
- Assist with office moves, maintenance requests, office supplies, and general workplace coordination.
- Support special projects and provide administrative assistance to the Regional Shared Services team as needed.
- Collaborate with internal departments and external partners to ensure efficient business operations.
- Plan and organize internal and external company events, parties, and offsite meetings.
- Manage event budgets, track expenses, and handle vendor contracts.
- Send invitations, track RSVPs, and coordinate guest lists or seating.
- Handle venue selection, food catering, and audio-visual equipment setup.
- Oversee event timelines on the day of the event to ensure smooth operations.
- Support the planning and coordination of an upcoming office relocation and construction project.
- Coordinate with contractors, vendors, building representatives, and internal stakeholders to help keep the project on schedule.
What You Bring:
- 3+ years of experience supporting senior executives, preferably within a corporate environment.
- Previous experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
- Experience in the transportation, freight forwarding, logistics, supply chain, or related industry is considered an asset.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Exceptional attention to detail and ability to handle confidential information with professionalism and discretion.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Demonstrated ability to work independently while supporting multiple stakeholders.
- Strong problem-solving skills with a proactive, customer-focused approach.
- Flexibility to work 3 days per week (Monday-Wednesday) during a 12-month contract, with occasional additional hours as business needs require.
- Ability to commute to our Mississauga head office for 3 designated days per week.
- This position requires regular work from our two Mississauga office locations.
Frequently Asked Questions
Is the salary disclosed for the Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) position at rhe?
The salary for this Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) role at rhe is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) position at rhe located?
This Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) role at rhe is based in Mississauga, ON, Canada. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) role at rhe full-time or part-time?
This is listed as a Part time position. It is posted as a Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) role in the 5621 Rhenus Logistics Canada Limited department at rhe.
Which team or department does the Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) at rhe belong to?
This Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) position is part of the 5621 Rhenus Logistics Canada Limited department at rhe. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) position at rhe?
Click the "Apply Now" button on this page. You will be redirected to rhe's official application portal hosted on workday where you can submit your application directly.
When was the Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) job at rhe posted?
This Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) position at rhe was posted on Sep 8, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday)
rhe
You'll be redirected to rhe's official application page on Workday.