Executive Administrative Assistant
About this role
Executive Administrative Assistant
We are seeking a highly organized, detail-oriented, and dependable Executive Administrative Assistant to provide administrative, accounting, and operational support.
The ideal candidate is proactive, comfortable managing multiple responsibilities, and has hands-on experience with QuickBooks Online (QBO) and AccuLynx. This position involves a combination of administrative support, CRM management, data management, billing, and day-to-day operational tasks.
Key Responsibilities
- Perform administrative tasks, data entry, and data mining
- Manage and maintain accurate records in the CRM
- Assist with CRM management and marketing automation
- Upload and organize material and labor bills
- Process and pay invoices and bills
- Apply invoices and credits to the appropriate jobs
- Prepare and process weekly checks for crews and subcontractors
- Process and track adjuster fees
- Maintain accurate job-related billing and payment records
- Monitor and respond to emails
- Handle and return calls received through the answering service
- Maintain organized and up-to-date records across QuickBooks Online and AccuLynx
- Provide additional administrative and operational support as needed
Qualifications
- Hands-on experience with QuickBooks Online (QBO) – Required
- Hands-on experience with AccuLynx – Required
- Previous experience in an administrative or executive administrative support role
- Experience with invoicing, billing, accounts payable, or bookkeeping-related tasks
- Experience with CRM management and data entry
- Strong attention to detail and accuracy
- Excellent written and verbal English communication skills
- Strong organizational and time-management skills
- Ability to prioritize tasks and manage recurring deadlines
- Comfortable handling emails and phone communication
- Ability to work independently and take initiative
Preferred Experience
- Experience working in the roofing, construction, restoration, or contracting industry
- Familiarity with job costing and assigning expenses to specific jobs
- Experience processing payments for crews and subcontractors
- Familiarity with insurance-related processes and adjuster fees
Frequently Asked Questions
Is the salary disclosed for the Executive Administrative Assistant position at level9virtual?
The salary for this Executive Administrative Assistant role at level9virtual is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the Executive Administrative Assistant job at level9virtual remote?
Yes, this Executive Administrative Assistant position at level9virtual is remote, with team members based in Manila, Manila, Philippines, Remote. You can work from home or anywhere in the supported regions.
Is the Executive Administrative Assistant role at level9virtual full-time or part-time?
This is listed as a Full time/Part time position. It is posted as a Executive Administrative Assistant role at level9virtual.
How do I apply for the Executive Administrative Assistant position at level9virtual?
Click the "Apply Now" button on this page. You will be redirected to level9virtual's official application portal hosted on bamboohr where you can submit your application directly.
When was the Executive Administrative Assistant job at level9virtual posted?
This Executive Administrative Assistant position at level9virtual was posted on Aug 4, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Administrative Assistant
level9virtual
You'll be redirected to level9virtual's official application page on bamboohr.