Executive Administration Assistant (m/f/d)

Make an impact at NTT Global Data Centers

Join NTT Global Data Centers and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centers across more than 20 countries globally, we offer unparalleled opportunities to work on cutting-edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.

Your role at a glance

The Executive Administrative Assistant (m/f/d), performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and internet research skills. This position requires work flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

The Executive Administrative Assistant (m/f/d), supports Vice Presidents and/or Sr. Vice Presidents.

What we are looking for

ESSENTIAL DUTIES & RESPONSIBILITIES

• Supports the Executive Office with administrative functions. Handles special projects as assigned.
• Organizes and maintains file system to include highly confidential documents, correspondence and other records.
• Answers and screens executive office telephone calls, arranges conference calls, and coordinates executives’ schedules.
• Coordinates and arranges meeting, prepares agendas, and reserves facilities.
• Interacts with NTT GDC, incl. personnel, vendors, partners, contractors, and clients.
• Participates in Activity Committee planning and execution.
• Arranges and coordinates travel schedules and reservations for staff.
• Composes and types routine correspondence.
• Prepares reports, graphs and presentations.
• Handles information of a highly confidential and critical nature. 
• Recognizes potential problems and identifies solutions or alerts/ escalates to appropriate manager or executive.
• Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
• Arranges and coordinates customer lunches, including pickup, set-up and clean-up.
• Completes expense reports.
• Performs other duties as assigned.
• Regular, predictable attendance is essential for satisfactory performance.

KNOWLEDGE, SKILLS & ABILITIES

• Associate’s Degree or equivalent education and/work experience.
• Administrative experience with experience supporting C-Level executives.
• Fluent in English language mandatory, fluent in German language preferred.
• Ability to be highly confidential.
• Strong proficiency with computers to include the utilization of Microsoft programs such as Word, Excel, Power Point and Outlook.
• Detail oriented with strong organizational skills.
• Strong analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, prioritize and meet deadlines.
• Strong interpersonal skills and professional demeanor.
• Able to work in a team environment, promoting inclusiveness and communication among team members.
• Manages stress and/or fast-pace effectively.
• Dedicated to excellent customer service and process improvement.
• Accountability under minimal supervision.
• Regular, predictable attendance is essential for satisfactory performance.

Who we are

As the third largest data center provider, we operate over 150 data centers in more than 20 countries and regions. We understand that every business – large and small – has its own unique needs and goals. We offer local-to-global data center expertise, aligned with our connected platform of AI-ready data centers to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anytime.