Oracle EBS Financials Functional Consultant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – ACT-0001

Oracle EBS Financials Functional Consultant

Role Background

The incumbent will be responsible for ACT FinS Service Lifecycle Management activities and will work as part of the ACT FinS Service Delivery Team while being collocated with the SSBA BA FinS Service Delivery team. The requirement is for full-time support, mainly service-oriented, although the incumbent may also be requested to support incoming projects. Under the overall direction of the ACT Financial Controller and the SSBA BA Service Delivery Manager, the incumbent will perform duties such as the following:

Role Duties and Responsibilities

• Being responsible for the assigned business applications and services.
• Providing 1st and 2nd line support to ACT for the assigned business applications, by responding to service requests, investigating and resolving incidents and problems, communicating solutions or advice to customers and users on changes and improvements based on best business practices.
• Contributing to the gathering, analysis, setup, design and documentation of new requirements and change requests.
• Ensuring full lifecycle testing of requests for change before they are presented to the user for user acceptance testing.
• Actively contributing to relevant projects or service operations across service lines where integration is required.
• Providing briefings and presentations.
• Performing other duties as may be required.

Essential Skills, Experience and Certifications

• A minimum of 4 years current, detailed and relevant knowledge and experience.
• Basic SQL and SQL*Plus knowledge.
• Familiarity with configuration management / versioning procedures and tools.
• Able to work under pressure, on own initiative and without constant supervision, to strict and tight deadlines.
• A good team player and a good communicator.
• Experience of working in a team that delivers a highly available service.
• Competent in documenting work done.
• English proficiency level: SLP 3333 according to STANAG 6001.
• A minimum of 4 years current, detailed and relevant knowledge of and experience with Oracle E-Business Suite Release 12.1.3 and 12.2.10+.
• Basic understanding of the data model for Oracle E-Business Suite Release 12.1.3 and 12.2.10+.
• Working knowledge of the Oracle Unified Method (OUM) and/or the Oracle Application Implementation Methodology (AIM). Detailed knowledge of and experience with Oracle E-Business Suite Release 12.1.3 and 12.2.10+ Financials applications, including System Administrator responsibilities, from setup through functional reporting. This should include, but is not limited to:
  • Excellent understanding of General Ledger, Accounts Payable, Accounts Receivable, Cash Management and Sub-Ledger Accounting;
  • Strong understanding, Purchasing, and Fixed Assets business flows and setups plus their implications at General Ledger level;
  • Excellent understanding of budget accounting (summary account, budgetary control configuration), encumbrance accounting, accrual accounting and experience of Public Sector accounting processes.
  • Ability to perform a range of Financials associated duties (reconciliation, consolidation, revaluation);
  • Understanding month-end and year-end processes of predefined
    sub-ledgers and General Ledger;
  • Understanding all aspects of Finance related reporting, including
    but not limited to identification of appropriate standard reports and
    the functional design of any additional reports required;
  • Thorough understanding of bank reconciliation process and use
    of electronic banking payment formats;
  • Knowledge of and experience with all different finance approval
    workflows (Accounts Payable, Purchasing, General Ledger);
• Understanding internal controls, including but not limited to user access, responsibilities, security rules, report groups, profile options.
• Understanding flexfields configuration.
• Workflow monitoring and troubleshooting.
• Understanding standard open interfaces.
• Understanding Approval Management Engine configuration.
• Experience with writing detailed functional design documents based on new or changed business requirements.
• Experience with the review of business procedures and functional setup.
• Experience with making recommendations for changes, improvements etc. based on best business practices.
• Experience with preparing, running and documenting unit tests,
  system tests and user acceptance tests.
• Ability to work with System Administrator and Application Developer responsibilities.
• Experience with WebADI.

Desirable:

• Recent experience of working in NATO

Working Location

• Braine-l'Alleud, Belgium

Working Policy

• Full-time requirement.
• 100% on-site at the NCI Agency location in Braine-l'Alleud, Belgium, unless otherwise coordinated with the FinS System Management Team.
• Contractor must use the provided NPCL laptop; personal or non-approved devices cannot be used to access NATO systems or data.
• Planned leave, absences, and availability changes must be coordinated in advance.
• Work priorities will be determined according to operational urgency, financial reporting deadlines, incident severity, and available capacity.
• Monthly activity reporting is required.
• Travel expenses must be included in the contractor's rate.
• NATO SECRET security clearance is required.
• Start date: as soon as possible, but no later than 21 September 2026.
• End date: 31 December 2028.
• Total initial scope: 540 hours.

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance