Document Control Administrator

Title:               Document Control Administrator

Reports to:     Director of Development & Construction

Location:        Cabot Saint Lucia, Cap Estate 

Cabot Saint Lucia

Cabot Saint Lucia offers spectacular golf, jaw-dropping natural beauty, and a private members’ community located on a beautiful 375-acre peninsula at the northern tip of the island of Saint Lucia. The property offers homeowners Point Hardy Golf Club, a Coore & Crenshaw-designed golf course ranked no. 69 in GOLF Magazine’s Top 100 Golf Courses in the World 2025-2026. Real estate ownership at Cabot Saint Lucia combines the magic of island living with a strong sense of community, featuring a stunning collection of luxury homes.

Position Overview:

Under the supervision of the Director of Development and Construction, the candidate will be responsible for carrying out administrative and clerical duties within the Construction Department. The candidate will also be responsible for developing a project filing system as well as reviewing and updating any technical documentation where applicable.

Core Competencies:

Confidence:

• Demonstrates self-assurance and composure in challenging situations, inspiring trust, and instilling confidence in others.
• Effectively communicates ideas and decisions with conviction.

Authenticity:

• Demonstrates genuine sincerity and transparency in interactions with others, fostering trust and building strong relationships.
• Acts with integrity, and consistently aligns words, actions, and values, creating an atmosphere of authenticity and credibility.

Humility:

• Displays a humble attitude, open to feedback and willing to learn from others.
• Recognizes and appreciates the contributions of others, fostering a collaborative and inclusive work environment.
  

Warmth:

• Creates a welcoming and inviting atmosphere, making others feel valued, respected, and comfortable.
• Demonstrates empathy and compassion, actively listening and responding with kindness and understanding.

Key Responsibilities:

• Carrying out daily project office administrative tasks, in support of the project management teams
• Reviewing and updating technical documents, such as manuals and workflows
• Generating periodic reports on project
• Managing the flow of documentation in the project office
• Development of project file naming protocols with project team, in line with Client protocols
• Uploading and maintaining data on the Ingenious software including entries of invoices and payments
• Archiving files and ensuring all team members have access to the necessary documentation.
• Audit preparation and support to verify that regulatory and quality requirements have been met
• Following project plans and programming
• Placing orders and raising purchase orders
• Arranging third party access accounts for new and existing team members
• Transmitting documentation and submittals through the company system to manage change
• Management Process - Preparing, Managing & Issuing Change Alerts & Orders
• Manage RFI’s including tracking, follow ups and dissemination within a timely manner
• Training new users in the clients’ internal document control system
• Assist with pre-construction activities as required
• Assisting other departments with general administration as required
• Record meeting minutes as required

Experience and Qualifications:

• At least 2 years’ experience in document control position, Knowledge of Ingenious software is an advantage
• Experience with document management systems
• Construction experience preferable
• Ability to multitask
• Dependable, reliable and enthusiastic individual
• Ability to work as part of a team and also autonomously
• Good communication skills as this is essential with operations teams; High standard of written English
• Impeccable Organisational skills
• Proficient in MS Office applications (Excel, Words and PowerPoint) is essential Fluent in English

All applications should be submitted on or before the 25th August 2026.