Data Entry Specialist II

Position Summary:

The Data Entry Specialist II will support the customer service department by managing all manifests & profiles received.  The position assists with the daily paperwork flow to maintain facility in compliance with regulatory agencies.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Complete receiving drum tickets for billing.
• Check daily paperwork for discrepancies.
• Call customers for discrepency reconcilation.
• Hazardous manifest data entry
• Mail out (manifests), unfolding, etc as needed
• File general receiving and shipping documents.
• Ensures all necessary manifest copies are mailed within the alotted time (30 days) of receipt.
• Monitors the completion and mailing of all attached certificates of treatment/recycling.
• Assist customers/co-workers with general work duties i.e. data entry of profiles, manifests, paperwork requests, etc.
  

Other Functions:

• Assists coworkers with general work duties, i.e: data entry of profiles, manifests, paperwork requests, etc.
• Covers for the receptionist’s duties and responsibilities as needed and assigned.
• Performs other related duties as assigned.

  Required Qualifications:

• High School Diploma or equivalent (G.E.D.) .
• 1 year of experience in an office setting.
• Proficient in using Excel and Word.
  

Knowledge, Skills, and Abilities 

• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Talking to others to convey information effectively.
• Understanding the implications of new information for both current and future problem-solving and decision-making.
• The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• The ability to listen to and understand information and ideas presented through spoken words and sentences.
  

Preferred Qualifications:

Previous work experience entering data preferred

California Pay Transparency Notice: Posted pay ranges are provided in accordance with California pay transparency requirements and reflect the Company's current anticipated compensation for the position at the time of posting. Compensation ranges are periodically reviewed and may be revised based on business needs, market conditions, internal equity, budgetary considerations, and other legitimate business factors.

EEO Statement: It is the policy of World Oil and its subsidiaries to provide equal opportunity for all applicants and employees. The Company does not discriminate on the basis of race, age, color, religion, sex/gender, gender identity/gender expression, sexual orientation, marital status, medical condition, military/veteran status, national origin, ancestry, disability, genetic information, reproductive health decision making, or any other status protected by state or federal law.