Corporate Accountants Payable Specialist

About Us

Specialized Care for the Patients Who Need It Most.

NeuroPsychiatric Hospitals (NPH) is dedicated to providing unparalleled service to our patients, team members, physicians, and families. We dare to do things differently, bringing together compassionate care, specialized expertise, and an interdisciplinary approach to meet the unique needs of those we serve. It is this commitment that distinguishes NPH as the healthcare provider of choice.

As a national leader in behavioral healthcare, NPH specializes in caring for patients with acute psychiatric and complex medical needs. Our hospitals provide patient-centered care through an interdisciplinary, multi-specialty approach, ensuring our patients receive the specialized support they need when they need it most.

With locations in Indiana, Michigan, Texas, Ohio, and Arizona, we are expanding access to our unique model of care across the United States. Join NPH and become part of a team that is daring to do things differently and making a lasting difference in the lives of our patients, families, and communities every day.

Overview

The Corporate Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, check requests, and employee expense reimbursements for the corporate office and its hospital facilities. This position ensures that every payment is properly supported, authorized, and coded to the correct facility, department, and general ledger account; maintains accurate vendor records; and supports the month-end close.

Benefits of joining NPH as a Corporate  Accountant Assistant

• Competitive pay rates
• Medical, Dental, and Vision Insurance
• NPH 401(k) plan with up to 4% Company match
• Employee Assistance Program (EAP) Programs
• Generous PTO and Time Off Policy
• Special tuition offers through Capella University
• Work/life balance with great professional growth opportunities
• Employee Discounts through LifeMart

Responsibilities

• Review, code, and enter vendor invoices in the accounting system, assigning the correct facility, department, general ledger account, and expense period.
• Match invoices to purchase orders and receiving documents, verifying that the vendor, pricing, quantities, payment terms, and freight agree before payment.
• Review check requests for complete supporting documentation and proper approval, and confirm that the general ledger distribution agrees to the invoice total before processing.
• Prepare scheduled payment runs by check, ACH, and wire, releasing payment only against approved and supported invoices.
• Pay within vendor terms, capturing early-payment discounts and avoiding late fees and finance charges.
• Set up and maintain vendor records, including obtaining W-9 forms, verifying tax identification numbers, and preventing duplicate vendors.
• Independently verify any request to change a vendor's bank account or remittance details with a known contact at the vendor before updating the vendor record.
• Reconcile assigned vendor statements monthly, researching open, past-due, and unapplied items and resolving them with the vendor.
• Respond to vendor and facility inquiries promptly and professionally; notify the supervisor immediately of any credit hold and follow up as instructed.
• Process employee expense reimbursements in Concur in line with the Company's travel and expense policy, and reconcile corporate credit card statements and receipts before payment.
• Support the month-end close by preparing the accounts payable accrual and reconciling accounts payable to the general ledger.
• Prepare annual 1099 forms and maintain audit-ready payment files, providing documentation to auditors as requested.
• Weekly bank deposits
• Assist others with responsibilities and adjust work schedule to meet department needs.
• Maintain the integrity and confidentiality of information within the finance department.
• Follow hospital and department policies and procedures at all times.
• Communicate and interact with others in a professional, responsible, cooperative, and positive manner at all times.

Qualifications

Education: 

- Bachelor's degree in Accounting, Finance, or a related field required.

Experience: 

- Minimum of two (2) years of accounts payable experience required.

- Experience in a healthcare or multi-facility environment preferred.

- Experience with NetSuite and Concur, or comparable systems, preferred.

Skills:- Working knowledge of accounts payable procedures, including invoice matching and accruals.

- Ability to code transactions accurately to facility, department, and general ledger account.

- Proficiency in Microsoft Excel, including lookups, pivot tables, and reconciliations.

- Strong attention to detail and the ability to maintain accurate, auditable records.

- Ability to manage high transaction volumes and meet payment and close deadlines.

- Discretion in handling confidential vendor, employee, and financial information.

- Effective organizational, communication, and interpersonal skills.

Responsibilities

- Review, code, and enter vendor invoices in the accounting system, assigning the correct facility, department, general ledger account, and expense period.
- Match invoices to purchase orders and receiving documents, verifying that the vendor, pricing, quantities, payment terms, and freight agree before payment.
- Review check requests for complete supporting documentation and proper approval, and confirm that the general ledger distribution agrees to the invoice total before processing.
- Prepare scheduled payment runs by check, ACH, and wire, releasing payment only against approved and supported invoices.
- Pay within vendor terms, capturing early-payment discounts and avoiding late fees and finance charges.
- Set up and maintain vendor records, including obtaining W-9 forms, verifying tax identification numbers, and preventing duplicate vendors.
- Independently verify any request to change a vendor's bank account or remittance details with a known contact at the vendor before updating the vendor record.
- Reconcile assigned vendor statements monthly, researching open, past-due, and unapplied items and resolving them with the vendor.
- Respond to vendor and facility inquiries promptly and professionally; notify the supervisor immediately of any credit hold and follow up as instructed.
- Process employee expense reimbursements in Concur in line with the Company's travel and expense policy, and reconcile corporate credit card statements and receipts before payment.
- Support the month-end close by preparing the accounts payable accrual and reconciling accounts payable to the general ledger.
- Prepare annual 1099 forms and maintain audit-ready payment files, providing documentation to auditors as requested.
- Weekly bank deposits
- Assist others with responsibilities and adjust work schedule to meet department needs.
- Maintain the integrity and confidentiality of information within the finance department.
- Follow hospital and department policies and procedures at all times.
- Communicate and interact with others in a professional, responsible, cooperative, and positive manner at all times.