Commercial Assistant

Lanes Group is one of the UK's leading utility services providers, with almost 5,000 employees delivering essential services nationwide. As one Lanes Group, we combine specialist expertise, innovation and a customer-first approach to provide industry-leading solutions across the sectors we serve. With annual revenues exceeding £650 million, we are a growing business that offers exciting opportunities, a collaborative culture and the chance to make a real impact. Join us and be part of an organisation that values diversity, invests in development and helps people build successful careers.

Purpose of the role:

We are looking for a highly organised and detail-oriented Commercial Assistant to provide administrative and commercial support to the wider Commercial Team. This is an excellent opportunity for someone looking to develop a career within commercial management, quantity surveying, or project controls.

The successful candidate will assist with maintaining commercial records, processing documentation, supporting reporting requirements, and helping ensure commercial processes are followed accurately and efficiently. Working closely with Commercial Managers, Quantity Surveyors, and operational teams, you will play a key role in supporting the successful delivery of projects and contracts.

Location: Stafford

Hours: 37.5 (Monday-Friday)

Key Responsibilities

• Provide administrative support to the Commercial Team across multiple contracts and projects.
• Maintain commercial records, files, registers, and contract documentation.
• Assist with the preparation and submission of applications, valuations, and commercial reports.
• Support the tracking and management of project costs, purchase orders, and invoicing activities.
• Collate data and information for monthly reporting requirements.
• Assist with document control, ensuring commercial documentation is stored and maintained accurately.
• Support the management of subcontractor and supplier documentation where required.
• Liaise with operational teams to obtain information required for commercial reporting and analysis.
• Assist in the preparation of meeting packs, minutes, and action trackers.
• Ensure commercial systems and databases are updated accurately and in a timely manner.
• Support the wider Commercial Team with ad hoc administrative and reporting tasks as required.
• Comply with company policies, procedures, and governance requirements.

Requirements

Essential

• Previous experience within an administrative, commercial support, finance, or business support role.
• Strong organisational skills with excellent attention to detail.
• Good numerical and analytical skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively within a team environment.
• Professional and proactive approach to work.

Desirable

• Experience working within construction, utilities, engineering, infrastructure, or related industries.
• Understanding of commercial processes, contracts, or project environments.
• Experience using commercial, finance, ERP, or project management systems.
• Knowledge of purchase orders, invoicing processes, or cost tracking.
• Relevant business, administration, finance, or commercial qualifications.
• Interest in developing a career within Commercial Management or Quantity Surveying.

What we offer:

• 24 Days holiday plus Bank Holidays
• Pension
• Death in service
  
• Training and progression opportunities

Living the Company Values: 

By embedding our companies core values and purpose into each role, ensures that every employee, regardless of their role or level, understands how their individual development and contributions align with our purpose of ‘improving today for a better tomorrow’.

Each role and value has an alignment to set proficiency levels and expectations, this role holder is expected to:

• Leading:  Acts as a role model, shaping the learning agenda and influencing change.
• Agile:  Anticipates learning needs, adjusts quickly to changing operational contexts.

• Nurturing: Supports the development of others through coaching and structured development plans.
• Engaging: Inspires and motivates learners, builds trust and credibility
• Safe & Secure: Ensures all learning is aligned to safety and compliance standards.

Your Contribution to the company:

• Strive to be always positive and constructive
• Adhere to all company policies
• Straight talking about the facts of the situation – open discussions are the best way to find solutions
• Help others through communicating clearly
• Deliver on commitments
• Ensure that any ideas that may enhance the productivity or systems of the company are brought to the attention of Senior Management, or your colleagues
• Deliver our Company Values understanding that by working together in unity we are ‘Stronger Together’

Equity, Diversity & Inclusion:

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.