Clinical Trial Administrative Assistant - part time/student position

Company Description

Medicine moves forward here. So will you.

Ergomed is a specialist clinical research organization focused on rare disease and select oncology indications. We focus on the most complex trials, the studies where experience, judgement, and rigorous operational accountability make the biggest difference. We partner with small to midsize biotech companies to move promising therapies through early phase development, so they reach the patients sooner.

We choose complex work on purpose. Rare disease and oncology trials carry real operational risk, and our people are experts at reducing it, protecting timelines, data quality and the experience of sites and patients at the same time. It is demanding, meaningful work, and no one here forgets that patients cannot wait.

That is why culture matters to us as much as capability. We have built a collaborative, international team where people share ideas, grow their careers and are trusted to take ownership early. With colleagues across North America, South America, Europe, Asia and Australia, we value teamwork, flexibility and a real commitment to work-life balance, because good science comes from people who feel supported.

If you want work with purpose, the agility to make an impact and a team that cares about the people behind the work as much as the work itself, we would love to hear from you.

Job Description

The CT Administrative Assistant provides administrative and documentation support to the Clinical Trial Administration team. This role supports day-to-day departmental operations through efficient document handling and coordination of general administrative activities, ensuring smooth workflow and compliance with internal procedures. This is an office-based role.

Role and Responsibilities

• Provide administrative and documentation support to the Clinical Trial Administration team.
• Support maintenance of departmental documentation.
• Support maintenance of trackers, templates, and logs to ensure data accuracy.
• Support preparation and formatting of departmental reports and presentations.
• Collaborate with CTAs and other team members to ensure smooth operations.
• Perform other administrative tasks as needed.
• Other related duties necessary for the effective operation of the department and company.

Qualifications

• A student with active student status
• Administrative support experience preferred, but not required
• Accuracy and attention to detail
• Accountability and initiative
• Effective communication and collaboration
• Time management and prioritization
• Proactive attitude and willingness to learn
• Flexibility

Additional Information

When you join Ergomed Group, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world. You’ll join a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting.

We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here.

• Quality: we hold ourselves to the standard patients deserve.
• Integrity and trust: we do the right thing, especially when it is hard.
• Drive and passion: we care about the outcome, because someone is waiting on it.
• Agility and responsiveness: we move quickly, because patients cannot wait.
• Belonging: everyone is welcome, and every voice counts.
• Collaborative partnerships: we go further by going together.

We look forward to welcoming your application.