Business Unit Support Coordinator, Costa Navarino

Costa Navarino is a sustainably driven destination in the Mediterranean, located in Messinia in the southwest Peloponnese. Graced with a breath-taking seaside landscape, this is a region shaped by 4,500 years of history. The Costa Navarino philosophy is driven by a genuine desire to preserve the natural beauty and heritage of Messinia. It is currently home to four 5-star hotels, The Romanos, a Luxury Collection Resort and The Westin Resort Costa Navarino at Navarino Dunes, W Costa Navarino and Mandarin Oriental, Costa Navarino at Navarino Bay.

The destination comprises several distinct sites featuring five-star hotels, luxury private residences, a world-class golf experience and many year-round activities. Navarino Dunes is home to The Romanos, a Luxury Collection Resort, The Westin Resort Costa Navarino and Costa Navarino Residences. Navarino Bay is the setting for Mandarin Oriental, Costa Navarino, W Costa Navarino and Navarino Agora, a curated marketplace. Both sites have signature golf courses, while at Navarino Hills there are two further signature golf courses.

We are seeking a highly organized, proactive and service-oriented professional to support our business unit operations, based at our Athens HQ offices. This role offers the opportunity to work closely with senior leadership and a high-performing team in a dynamic, international environment where every contribution matters. It is ideal for an ambitious individual who enjoys taking ownership, building structure, improving efficiency and who is eager to grow into more complex and impactful roles within the organization.

Responsibilities

Office Management

• Provide executive secretarial support to the Head of the Business Unit, ensuring smooth daily operations.
• Manage office administration, including organization of digital and physical filing systems.
• Handle procurement processes in SAP, including purchase requisitions, purchase orders, and contract approvals in line with internal procedures.
• Support financial administration, including invoice processing and liaison with the Accounting Department.
• Coordinate meetings, schedules, travel arrangements, and expense management.

Client and Team Communication

• Manage client communications professionally and promptly.
• Assist in preparing documentation and materials as requested.
• Assist team members with email campaigns, meetings, open houses and relevant material preparation.

Documentation and Reporting

• Prepare and distribute reports, presentations and other documents as requested.
• Coordinate contracts and relevant paperwork, ensuring accuracy and compliance.
• Manage and maintain the department’s templates database, including document control and workflow digitization.

Sales and Marketing Support

• Track sales leads and maintain CRM records and updates.

• Maintain BU databases with contact details.

• Bachelor’s degree in business administration or a related field.
• Proven experience in an administrative and business support role.
• Strong organizational and time management skills with the ability to prioritize effectively.
• High level of attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.
• Fluency in Greek and English.

What We Offer:

• Competitive Compensation Package

• Private Medical Plan

Personal & Professional Growth:

• Ongoing Training & Development Opportunities
• Exposure to an International Work Environment

Wellbeing & Perks:

• Access to the Support Room – Online Wellness Platform
• Discounts at Marriott Hotels Worldwide