Budget Manager - STOP Area 5

 

The Budget Manager is responsible the preparation and implementation of accounting procedures and fiscal data. This position is responsible for accurate and timely monthly invoicing of CDCR and payment of all subcontractors, and oversees the financial aspects of contract compliance of the STOP Placement Office, and works collaboratively with other administrative positions to align subcontractor utilization and budget compliance. 

Responsible for the following:

 

• Effectively record, analyze and report on all daily fiscal matters.

 

• Supervise, direct and monitor accounting staff in all aspects fiscal processes. 

 

• Prepare, present and monitor the daily financial activities of the STOP Placement office. 

 

• Assist in the development and implementation of policies and procedures for budgetary management of receivables and payables. 

 

• Assign, review and monitor the work of Billing Assistant. 

 

• Liaise with other departments within the STOP Office and with outside agencies (Amity CFO, CDCR, DRP Program Analyst) regarding funding and fiscally related functions. 

 

• Research and report on any new developments that may or would impact funding, operational processes, or service delivery systems. 

 

• Participate in the development of policies and procedures to ensure cost effective delivery of services. 

 

• Review, analyze and prepare a variety of financial statements and reports. Review all bank reconciliations and fixed asset lists. 

 

• Weekly review of accounts receivable and accounts payable. 

 

• Prepare clear and concise budgets, reports, and correspondence. 

 

• Ensure accuracy and sign all checks written. 

 

• Coordinate with Data Management department to ensure accuracy of subcontractor invoices and subsequently CDCR invoices using SasTrak software. Revised February 2018 1 Budget Manager 

 

• Ensure compliance with internal financial policies and procedures, federal, state and local regulations, and contractual agreements. 

 

• Adhere to procedural requirements of LIBG for preparing invoices, processing Budget Transfer Requests (BTRs) as required; 

 

• Comply with information requests from the State including, but not limited to, audits. 

 

• Additional duties as assigned.

 

 

• Supervise, schedule, and train accounting staff, providing responsible and technical staff assistance; 

 

• Assist the Program Manager in performance evaluations for subordinate staff. 

 

MINIMUM QUALIFICATIONS EDUCATION and/or EXPERIENCE

 

• Bachelor’s degree in Accounting or strongly related field or a minimum of five (5) continuous years of experience as a Controller.

 

• Experience in a supervisory role an asset.

 

• Experience in project management, including contract management.

 

 

• Certified Public Accountant certification is desired.

 

 

• Knowledge of principles and practices of finance;

 

• Knowledge of governmental accounting, auditing and budgeting to assist in preparing reports and financial statements;

 

• Knowledge of cost accounting principles and practices to properly determine and allocate costs; and,

 

• Operational knowledge of MS-Word, Excel, and computerized information systems used in financial and/or applications.

 

 

• Ability to establish effective working relationships with staff, groups, agencies, officials, departments and boards;

 

• Ability to analyze and organize data and prepare recommendations and courses of action;

 

• Ability to interpret rules, regulations, guidelines and legislation as they pertain to financial or reporting responsibility;

 

• Ability to communicate verbally in a clear and concise manner to explain procedures to peers and subordinates; Revised February 2018 2 Budget Manager

 

• Ability to retain and recall information regarding accounting systems and reporting requirements;

 

• Ability to organize work to meet deadlines;

 

• Ability to maintain effective working relationships with multi-disciplinary team;

 

• Ability to work co-operatively with a multi-disciplinary team; and,

 

• Excellent interpersonal, written communications and typing skills.

 

 

• Ensure that excellence and integrity are applied to professional responsibilities in order to provide optimal services to participants;

 

• Understand and appropriately apply Amity policies and procedures, and adhere to agency wide practices and regulations;

 

• Participate in community building activities as appropriate to position; and,

 

• Model professionalism, effective work habits and responsible living.

 

 

• Within 90 days of hire, personnel file shall document evidence of participation in the following trainings:

 

 Employee Orientation

 CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test

 Motivational Interviewing

 Sexual Harassment Prevention

 Emergency Procedures

 Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)

 Health Insurance Portability Accountability Act (Title 45 CFR Part 164)

 Signed acknowledgement of Drug Free Workplace policy

 Signed CDCR Prison Rape Elimination Policy (PREA) form

 

• Participate in bi-annual in-service training regarding the background and purpose of the STOP, CDCR policies and procedures, the principles of evidence-based programming, the application of any STOP forms, and the characteristics of the services offered. 

 

• Participate in additional trainings as required.