Bookkeeper (Part-time) (020-1169)

Looking for Philippines-based candidates

Job Role: Bookkeeper (Part-time)

Compensation range: $1,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to require approximately 25 hours per week, 9:00 AM – 2:00 PM AEST (Monday to Friday). As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred.

Work Arrangement: Initially part-time, with the opportunity to transition to full-time (up to AUD $2,000/month) within 3–6 months dependent on business growth and workload. 

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A well-established Australian business in the fire protection industry that is currently establishing a new venture. They are specialising in fire protection solutions for commercial and industrial properties. 

Role Overview: We are looking for a reliable and organised Bookkeeper who can take ownership of the day to day bookkeeping and financial administration, allowing our management team to focus on the operational growth of the business.

The intention is for this position to develop into a full-time role within 3–6 months, subject to workload and business requirements.

Key Responsibilities:
The successful candidate will be responsible for the following:
1. Accounts Payable & Receivable

• Manage accounts payable and receivable, including invoice processing and payment allocations.
• Process supplier invoices and coordinate payments in accordance with agreed payment terms.
• Maintain accurate customer and supplier financial records.
• Reconcile supplier statements and resolve discrepancies.
• Monitor outstanding invoices and maintain accurate debtor and creditor records.

2. Debt Collection & Payment Follow-Ups

• Proactively monitor outstanding customer invoices and overdue accounts.
• Follow up overdue payments via email and telephone.
• Issue customer statements and payment reminders.
• Maintain accurate records of debt collection activities, payment commitments and customer correspondence.
• Escalate overdue accounts and unresolved payment matters to management where required.
• Provide regular updates on outstanding balances and collection progress.

3. Simpro & Xero Administration

• Manage and maintain financial information across both Simpro and Xero.
• Process and reconcile invoices, purchase orders and supplier bills.
• Ensure accurate allocation of income and expenses to the appropriate accounts and jobs.
• Identify and resolve discrepancies between Simpro and Xero.
• Maintain consistency between operational and accounting records.

4. Banking & Financial Administration

• Perform regular bank and credit card reconciliations.
• Manage expenses and maintain accurate financial records.
• Assist with monthly financial reporting and general bookkeeping requirements.
• Maintain organised financial documentation and supporting records.
• Assist with improving financial processes and administrative workflows as the business grows.

5. Payroll Administration

• Assist with payroll processing, including timesheets, leave, superannuation and employee pay runs.
• Maintain accurate payroll records within Xero.
• Assist with payroll reconciliations and related administrative tasks.
• Ensure payroll information is correctly recorded and processed in accordance with Australian payroll requirements.

Required Skills and Qualifications:

Ideally, we are looking for a candidate who has:

• Demonstrated bookkeeping experience supporting Australian businesses.
• Practical working experience with both Simpro and Xero (essential).
• Sound understanding of Australian bookkeeping, payroll and accounting practices.
• Experience managing accounts payable, accounts receivable and bank reconciliations.
• Experience processing Australian payroll through Xero.
• Experience in debt collection and customer payment follow-ups.
• Strong attention to detail, organisational skills and the ability to work independently.
• Excellent written and verbal English communication skills.
• Availability to work the nominated Australian business hours.

Work Arrangement & Expectations:

This is a remote role set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core AEST business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)