Biosciences and Biotechnology Division Office Administrator

Company Description

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. 

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We're looking for an Administrator to support operational, organizational, and project activities in a dynamic, fast-paced environment. In this role, you will independently plan and execute assignments, provide oversight for assigned activities, assess business and operational needs, and develop administrative solutions in accordance with established policies and procedures. You will coordinate projects, track actions and deliverables, respond to inquiries, and collaborate with internal and external stakeholders to ensure timely completion of activities. The position requires sound judgment, strong organizational skills, and the ability to manage competing priorities while communicating status clearly and effectively. You will regularly interact with Laboratory management, government agencies, academic institutions, private-sector organizations, and other key stakeholders. This position reports to the Division Administrator in the Biosciences and Biotechnology Division (BBTD) within the Physical and Life Sciences (PLS) Directorate.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. 

You will

• Lead implementation of business, operational, and organizational activities and deliverables, including preparing responses to requests for information.
• Represent BBTD on self-assessment and audit teams, work-related committees, and other organizational initiatives.
• Lead projects to assess, establish, and implement protocols and procedures for the division or assigned work unit.
• Collect, validate, interpret, and analyze planning data to support strategic and workforce planning activities.
• Prepare and review reports and documentation for management decision-making, policy adherence, and consistency.
• Coordinate events, outreach activities, visits, meetings, and related division initiatives, including requests, action items, schedules, logistics, and follow-up.
• Support project workflows and deliverables by tracking assignments, coordinating reviews, maintaining routine content, and facilitating timely completion.
• Assist with budget and expenditure tracking in collaboration with the Division Administrator and Resource Analyst, escalating issues as appropriate.
• Coordinate information, respond to inquiries, and prepare schedules, correspondence, planning materials, and related documentation.
• Perform other duties as assigned.

Qualifications

• Active Department of Energy (DOE) Q-level clearance at the time of hire.
• Associate’s degree in a business-related field, or an equivalent combination of education and relevant related experience in business, operations, organizational support, events, communications, or administration.
• Experience interpreting and applying policies and procedures to organizational projects.
• Demonstrated experience using TIME and serving in a Time and Absence Coordinator role, including responsibilities related to timekeeping, reviewing submissions, resolving discrepancies, and ensuring compliance with applicable policies and procedures.
• Experience coordinating business, operational, or organizational activities, preferably in a classified environment.
• Experience using Cvent and coordinating meetings, seminars, events, or visits, including scheduling, facility preparation, presentation materials, audiovisual support, and follow-up, preferably in a classified environment.
• Strong administrative and organizational skills, including attention to detail, flexibility, and the ability to independently prioritize complex activities with competing deadlines.
• Ability to work effectively under short deadlines and frequent interruptions.
• Demonstrated judgment, discretion, tact, and interpersonal skills when working with personnel at all levels and handling sensitive matters.
• Effective verbal and written communication skills, including the ability to explain, present, direct, negotiate, and influence.
• Analytical and problem-solving skills, with the ability to anticipate, identify, and resolve business, operational, and organizational issues using established policies and procedures.
• Experience coordinating and leading implementation of projects and events involving multiple stakeholders, including developing schedules and workflows, tracking deliverables, managing priorities, and communicating status, budgets, risks, and next steps, preferably in a classified environment.
• Experience evaluating project or operational results, incorporating stakeholder feedback, and applying lessons learned to improve processes and effectiveness.

Qualifications We Desire

• Experience working in a scientific, research, or technical program environment.
• Knowledge of Laboratory, PLS, and BBTD business, operations, and organizational structures.
• Experience working with high-visibility institutional partners.

Pay Range

$94,560 - $115,728 annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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