Bidding Manager

Role Overview

Blackstone eIT is looking for a highly organized and commercially aware Bidding Manager to lead tendering and proposal activities across the UAE and Saudi Arabia markets. The role will manage the full bid lifecycle for government, semi-government, enterprise, and private-sector opportunities, ensuring every submission is compliant, competitive, and aligned with local market requirements.

The ideal candidate will have strong experience in IT/software services bidding in the GCC, particularly in the UAE and KSA, with a solid understanding of RFP/RFQ processes, vendor registrations, procurement portals, prequalification requirements, and Arabic/English bid documentation.

Key Responsibilities

• Manage end-to-end bidding activities for opportunities in the UAE and KSA.
• Review and analyze RFPs, RFQs, tenders, EOIs, prequalification documents, and vendor registration requirements.
• Prepare compliant, high-quality technical and commercial proposals for IT, software development, digital transformation, outsourcing, staff augmentation, cloud, AI, cybersecurity, and enterprise technology projects.
• Coordinate with sales, presales, delivery, technical, finance, legal, and leadership teams to collect proposal inputs.
• Ensure all submissions comply with client instructions, local procurement requirements, formats, deadlines, and portal submission rules.
• Manage bid schedules, responsibility matrices, compliance checklists, clarification logs, and submission trackers.
• Support vendor registration and prequalification processes with UAE and KSA government, semi-government, and enterprise clients.
• Work closely with the sales team to understand client expectations, competitive positioning, pricing strategy, and win themes.
• Coordinate pricing inputs with finance and sales teams, including assumptions, scope exclusions, payment terms, and commercial conditions.
• Identify risks, gaps, contractual concerns, technical dependencies, and required clarifications.
• Prepare Arabic and English documentation where needed, including company profiles, cover letters, forms, declarations, and compliance responses.
• Maintain an updated bid library including case studies, credentials, CVs, company documents, templates, certificates, and reusable proposal content.
• Track bid status, submission outcomes, win/loss feedback, and lessons learned.
• Ensure Blackstone eIT’s value proposition is clearly positioned for UAE and KSA clients.

UAE & KSA Market Focus

The Bidding Manager should be familiar with:

• UAE and KSA government and semi-government tendering processes.
• Enterprise procurement cycles across both markets.
• Vendor registration and supplier portal requirements.
• Arabic/English bid documentation and formal correspondence.
• Common GCC tender documents such as RFPs, RFQs, EOIs, RFIs, BOQs, compliance matrices, and prequalification questionnaires.
• Local commercial expectations, including payment terms, VAT, bank guarantees, bid bonds, performance bonds, and contractual terms.
• Working with regional sales teams, partners, and system integrators. .

Required Qualifications

• Bachelor’s degree in Business Administration, Information Technology, Computer Science, Engineering, or a related field.
• 5+ years of experience in bid management, proposal management, tendering, presales coordination, or commercial proposal development.
• Proven experience handling bids for the UAE and/or KSA markets.
• Experience in IT services, software development, technology consulting, digital transformation, outsourcing, or enterprise solutions.
• Strong understanding of RFP/RFQ/tender submission processes.
• Excellent English writing, editing, and proposal development skills.
• Strong Arabic reading and writing skills are highly preferred.
• Ability to coordinate with cross-functional teams across different locations and time zones.
• Strong commercial awareness and understanding of pricing, scope, assumptions, payment terms, and contractual risks.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to manage multiple bids under tight deadlines.