Associate Specialist, Accounts Payable and Receivable

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.

We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.

At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.

We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

Key Responsibilities

·         Payment Execution: Lead the end-to-end execution of daily and ad-hoc payment runs. This includes preparing, verifying, and processing Check, ACH, and Wire payments for US entity.

Monitor payment run calendar and make sure payments are completed on time. Work with Accounts Payable, Procurement, and business teams to resolve any payment holds or invoice issues.

Monitor the JDE revision queue regularly to ensure invoices are successfully interfaced into the system and take necessary action if any invoice fails or gets stuck

·         ACH Exception Management: Proactively monitor, research, and resolve ACH returns and rejects. Coordinate with vendors and internal departments to correct banking information and ensure successful re-transmission.

·         Banking Coordination: Act as the primary point of contact for banking portals. Ensure all files are uploaded correctly and troubleshoot any transmission errors with financial institutions.

·         Validation & Audit: Audit payment batches against supporting documentation (invoices, approvals, and purchase orders) to ensure total accuracy before release. Maintain proper documents and records for all payments for audit and tracking purposes.

·         Independent Problem Solving: Identify discrepancies in the payment cycle and resolve them with minimal supervision, ensuring all payments adhere to internal controls and SOX compliance (if applicable). Respond to supplier queries about payment status and help resolve their issues quickly.

·         Show Improvement - Look for opportunities to improve the payment process and support automation initiatives.

·         Month end Task- Support month-end activities related to payments.

Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.