Associate - Office Management

• 4+ years in administrative or operations coordination roles within tech, consulting, or project-driven environments.
• Experience working in professional services firms or with staff augmentation environments is preferred.
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and collaborative tools like MS Teams or SharePoint.
   

• Operational Support
  •    Act as the central point of contact for all administrative needs within the practice.
  •    Coordinate with HR to onboard new staff and manage resource logistics (e.g., workspace, access, compliance).
  •    Maintain updated resource rosters, assignment trackers, and leave plans.
  •    Track contracts start/end dates and ensure renewals or exits are managed in coordination with stakeholders.
  •    Support scheduling, logistics, and documentation for practice-wide meetings and reviews.

   

• Project & Delivery Coordination
  •    Support practice leaders with data collection, project status tracking, and reporting.
  •    Liaise with PMO for task tracking, risk updates, and progress dashboards.
  •    Assist with creating and maintaining internal trackers (resources, projects, deliverables, etc.).
  •    Follow up on timesheets and documentation compliance with internal teams.

   

• Client & Quality Interface
  •    Act as a connection for internal team and client admin communications.
  •    Ensure timely submission of project documentation, including DA forms, CVs, and status reports.

• Educational Qualification:
• Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Behavioral Skills:
• Excellent organizational and multitasking abilities.
• Strong communication skills in Arabic and English (spoken and written).
• Familiarity with basic project coordination principles, timelines, and resource planning.
• Discretion, professionalism, and the ability to handle sensitive data.
   

About Malomatia

malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision

To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.