Associate Contracts Administrator

kitware· Contracts
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📍 Clifton Park, New YorkFull Time💰 USD 60K–75K

About this role

Team Description:

Kitware's Contracts team collaborates with our technical, finance, and business development teams to submit quality proposals for project funding opportunities and negotiates contracts with a wide variety of customers, subcontractors, and vendors. We pride ourselves on our ability to provide superior service and expertise that contributes to the company’s mission to solve complex problems and deliver innovative software solutions to our customers.

Kitware seeks an Associate Contracts Administrator to assist with all aspects of the contracting lifecycle for government and industry customers. The administrator will be responsible for assisting in the preparation of proposals and the administration of contracts,  as well as providing post-award support.

The Associate Contracts Administrator will interact with project managers, team members, auditors, collaborators, customers, and vendors in various capacities. Kitware’s customers range from startups to Fortune 500 companies, government agencies, and academic laboratories worldwide.

In This Position You Will:

  • Assist with preparation of proposals in response to solicitations

  • Interface with subcontractors to obtain necessary data for proposals, including pricing information

  • Prepare and disseminate proper instructions to the internal organization on contract requirements

  • Assist with the monitoring of projects to ensure all contract actions are being processed in a timely manner 

  • Administer contract modifications

  • Complete post-award administrative reporting requirements

  • Maintain close contact with customers and collaborators, fostering long-term business relationships

  • Act as a point of contact for external organizations and internal individuals for proposal and contract related activities

  • Maintain documents and input data into Kitware’s contract management system

  • Perform such other assignments as may be required from time to time by management

Required Qualifications:

  • Minimum of a bachelor's degree (preferably in humanities, business, or something similar)

  • Strong communication, text analysis, and research skills

  • Computer literate in Microsoft Office (Word, Excel, and PowerPoint) and an ability to learn Kitware’s internal systems

  • Strong organizational skills and ability to multitask and prioritize

  • Ability to work both independently and collaboratively

  • Ability and willingness to work in the office a minimum of three days per week

  • Due to contractual requirements, only US citizens will be considered for this position

Preferred Qualifications:

  • Experience with Google Docs 

  • Familiarity with contracting principles and legal terms and conditions

  • One year of demonstrated experience working in a professional environment

Company Description:
Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions, and many others.  
 
Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified™.  
 
Additional Information:
Our team members enjoy a small company environment, flexibility in work assignments, and high levels of independence and responsibility. Besides a great work environment, our comprehensive benefits package includes a competitive compensation plan, tuition reimbursement program, flexible working hours, six weeks paid time off, 401(k), health insurance, life insurance, short- and long-term disability insurance, bonus plan, and free coffee, drinks, and snacks. 
 
For more information on our benefit offerings please visit: https://www.kitware.com/careers/.
 
Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law. 
 
Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property.  Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees.
 
If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at hr@kitware.com at any time during the hiring process. 

Frequently Asked Questions

What is the salary for the Associate Contracts Administrator role at kitware?
The listed salary for this Associate Contracts Administrator position at kitware is USD 60K–75K. This is an Full Time role.
Where is the Associate Contracts Administrator position at kitware located?
This Associate Contracts Administrator role at kitware is based in Clifton Park, New York. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Associate Contracts Administrator role at kitware full-time or part-time?
This is listed as a Full Time position. It is posted as a Associate Contracts Administrator role in the Contracts department at kitware.
Which team or department does the Associate Contracts Administrator at kitware belong to?
This Associate Contracts Administrator position is part of the Contracts department at kitware. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Associate Contracts Administrator position at kitware?
Click the "Apply Now" button on this page. You will be redirected to kitware's official application portal hosted on lever where you can submit your application directly.
When was the Associate Contracts Administrator job at kitware posted?
This Associate Contracts Administrator position at kitware was posted on Aug 10, 2026. Apply as soon as possible — early applications are often reviewed first.
Associate Contracts Administrator
kitware · 💰 USD 60K–75K
Apply for this role ↗

You'll be redirected to kitware's official application page on Lever.