Assistant Registrar, Systems

nku· Northern Kentucky University
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📍 Highland Heights, KyFull time

About this role

Position Title:

Assistant Registrar, Systems

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Position Type:

Regular

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About the Role:

The Assistant Registrar of Systems furthers the focus on student support as the position supervises the SIS, maintains program and course curriculum in SAP, manages the undergraduate catalog production and maintenance, manages the Registrar records room and creates and maintains the student records retention schedule.  Supervises Document Imaging and Curriculum Coordinator and Catalog Coordinator.  Manages course scheduling, system testing, data quality and degree audits

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Duties/Responsibilities


Curriculum Maintenance: Maintains and updates the University's undergraduate and graduate curriculum in SAP to ensure that classes can be scheduled, students can register for them, and courses can be reported correctly.  Interprets curriculum policies and makes decisions on each curriculum form for input in the SAP system.  Works in conjunction with the University Curriculum Committee Chair and Curriculum, Accreditation and Assessment to make decisions regarding course curriculum and policies as well as solutions to issues regarding curriculum.  Answers questions from faculty and staff across all departments regarding course curriculum and policy interpretation.  Represents the Office of the University Registrar at Curriculum Committee and Graduate Council meetings.


Catalog Creation and Maintenance:  Oversees the undergraduate catalog production and maintenance, responsible for updates in all Registrar owned catalog copy in catalog software.  Responsible for working with colleagues in the office and obtaining yearly updates on all policies and input into catalog software. Collaborates with IT to ensure course functionality including pre and co-requisites as well as run periodic reports.  Reviews annual upload of all course descriptions to catalog software and compares approved course descriptions to academic unit listings to ensure only approved curriculum is populated for undergraduate and graduate catalogs. Supervises the University's catalog coordinator to ensure proper transfer of information to the catalog as well as University editor to comply with University style guide.


Supervision:  Trains, supervises and evaluates the job performance of the Document Imaging and Curriculum Coordinator and Catalog/Curriculum Coordinator, Systems Coordinator, and Course Scheduling Coordinator.  Conducts regular staff meetings, ensures staff have appropriate access and on-going training and works with individual staff members to develop professional development goals.    


Records Retention:  Oversees the organization and maintenance of the records room in the Office of the University Registrar.  Responsible for ensuring the security and preservation of confidential student records.  Works with the University Archivist and Document Imaging Coordinator to create and implement the records retention schedule in compliance with federal privacy regulations (FERPA), AACRAO guidelines and state laws.  Works closely with University IT staff to remain informed about new technology available to enhance imaging system and processes.


Oversees system updates and maintenance for the academic calendar, academic structure, advising holds, booking windows, and degree audit.  Maintains departmental computer inventory lists.  Ad hoc reporting/data requests/military data (in conjunction with compliance). Grading, final, and midterm. NSCH – core file, degree file and student tracker. POP forms (project opportunity proposal). Removing a change lock. SLCM security processing. System configuration. System maintenance. System testing (in conjunction with functional staff). Office master process calendar. Workflow set-up and maintenance. Responsible for data quality audits and troubleshooting. Responsible for end of semester grades, progression and academic standing. Helps support various specialized software (e.g. Ad Astra, catalog, Diplomas on Demand, Phone Tree). Oversee course and room scheduling process.

Performs additional duties as might be required or assigned by Registrar leadership.


Bachelor's and 3 years' related experience required.

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Posted Salary:

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Work Environment & Physical Demands:


Frequently Asked Questions

Is the salary disclosed for the Assistant Registrar, Systems position at nku?
The salary for this Assistant Registrar, Systems role at nku is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Assistant Registrar, Systems position at nku located?
This Assistant Registrar, Systems role at nku is based in Highland Heights, Ky. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Assistant Registrar, Systems role at nku full-time or part-time?
This is listed as a Full time position. It is posted as a Assistant Registrar, Systems role in the Northern Kentucky University department at nku.
Which team or department does the Assistant Registrar, Systems at nku belong to?
This Assistant Registrar, Systems position is part of the Northern Kentucky University department at nku. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Assistant Registrar, Systems position at nku?
Click the "Apply Now" button on this page. You will be redirected to nku's official application portal hosted on workday where you can submit your application directly.
When was the Assistant Registrar, Systems job at nku posted?
This Assistant Registrar, Systems position at nku was posted on Sep 30, 2026. Apply as soon as possible — early applications are often reviewed first.
Assistant Registrar, Systems
nku
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