Assistant Purchasing Manager

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

About the role
Assistant Purchasing Manager

What you will do

• Coordinate and manage the overall operations of the Purchasing, Receiving and Storeroom Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner.
• Keep abreast of new and alternative products in the market and consult with hotel management on products to enhance cost effectiveness and quality standards.
• Maintain the highest level of integrity and transparency in dealing with business partners and ensure that business is awarded fairly.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
• Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts.
• Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.
• Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned.
• Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased.
• Supervise the day-to-day functions of the Receiving Clerk and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures.
• Assist Accounts Payable Clerk in researching any discrepancies on invoices.
• Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
• Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.
• Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report.
• Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or Management Agreement.
• Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling of discrepancies.
• Support Home Office and the hotel’s Safety Committee and Green initiatives.

What you bring

• University degree or equivalence.
• Minimum 3 years’ experience in related position with Four Seasons or other organization
• Being calm and patient and be of service passion.
• Good oral communication skill in Chinese & English.
• Basic English business writing skill.
• Good knowledge of Word, Excel and PowerPoint.
• Logic, eye for details, approachable and willing to help.

What we offer: 
•    Competitive Salary, wages, and a comprehensive benefits package
•    Excellent Training and Development opportunities
•   Employee Discount for stays at any Four Seasons worldwide
•    Complimentary Dry Cleaning for Employee Uniforms
•    Complimentary Employee Meals

Schedule & Hours:

•    40h per week

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