Assistant Manager

Job Purpose

To manage and optimize the end-to-end supply chain operations of the hospital, ensuring timely availability of medicines, medical supplies, consumables, equipment and other materials at the right quality and cost, while maintaining appropriate inventory levels and uninterrupted patient care.

Key Responsibilities

1. Procurement & Vendor Management

• Plan and coordinate procurement of medicines, medical consumables, surgical items, equipment and general supplies.
• Coordinate with approved vendors for quotations, negotiations, purchase orders and timely deliveries.
• Develop and maintain strong vendor relationships.
• Evaluate vendor performance based on quality, cost, delivery and service.
• Support vendor selection, empanelment and periodic performance reviews.

2. Inventory Management

• Monitor inventory levels and ensure optimum stock availability.
• Establish appropriate minimum, maximum and reorder levels.
• Monitor slow-moving, non-moving, excess and near-expiry inventory.
• Minimize stock-outs, wastage, expiry and inventory carrying costs.
• Conduct periodic physical stock verification and reconciliation.

3. Hospital Materials Management

• Ensure timely distribution of materials to departments such as Pharmacy, OT, ICU, Nursing, Laboratory, Radiology and other clinical/non-clinical areas.
• Monitor material consumption patterns and identify abnormal variances.
• Ensure proper storage, handling and documentation of materials.
• Coordinate with pharmacy and clinical departments for critical/essential items.

4. Demand Planning

• Analyze historical consumption, current requirements and future demand.
• Prepare procurement plans based on hospital activity, patient volumes and departmental requirements.
• Coordinate with departments to forecast upcoming material requirements.
• Ensure adequate availability of critical and emergency supplies.

5. Cost Control

• Identify opportunities for cost reduction without compromising quality or patient safety.
• Negotiate pricing, credit terms, delivery schedules and other commercial terms with vendors.
• Monitor procurement costs and purchase price variations.
• Support standardization of products wherever appropriate.

6. Logistics & Distribution

• Monitor inbound and internal movement of materials.
• Ensure timely receipt and inspection of purchased materials.
• Coordinate with logistics teams for transportation and delivery.
• Track pending purchase orders and delayed supplies.