Assistant Contracts & Procurement Specialist (Arabic Speaker)

Our client, a prestigious UAE government entity, is seeking an Assistant Contracts & Procurement Specialist to support procurement operations, contract administration, supplier coordination, and tender activities while ensuring compliance with procurement policies and financial controls.

Key Responsibilities

• Process and follow up purchase requests in accordance with approved procurement procedures.
• Maintain procurement records, including purchase orders, supplier files, contracts, and tender documentation.
• Support the end-to-end tendering process, including RFQs, bid evaluations, commercial comparisons, and award documentation.
• Coordinate with suppliers and internal stakeholders to ensure timely delivery of goods and services.
• Monitor supplier performance, contract validity, renewals, deliverables, and compliance requirements.
• Follow up invoices and payment status with finance and relevant departments.
• Prepare procurement reports, contract status reports, supplier performance reports, and procurement KPIs.
• Support inventory and stock control activities where applicable.
• Ensure procurement activities comply with UAE government regulations, internal policies, delegated authority, and audit requirements.
• Perform other related duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain, Procurement, or a related discipline.
• Fresh graduates are welcome to apply. Diploma holders should have a minimum of 5 years of relevant experience.
• Experience in procurement, purchasing, contracts administration, tendering, supplier management, or related functions is preferred.
• Knowledge of procurement processes, RFQs, purchase orders, contract administration, and supplier coordination.
• Proficient in Microsoft Excel and ERP/e-Procurement systems (Oracle or SAP is an advantage).
• Strong analytical, organizational, and communication skills.
• High level of integrity, attention to detail, and compliance awareness.
• CIPS certification or an equivalent procurement qualification is an advantage.
• UAE government, semi-government, higher education, or large corporate procurement experience is preferred.
• Arabic language skills are an advantage.