Assistant Accountant

KEY DUTIES AND RESPONSIBILITIES

1. General Accounting Support

• Prepare and post journal entries as required.

• Maintain filing systems and accounting records in accordance with company policies.
• Assist in maintaining accurate accounting records and supporting documentation.
• Assist with account reconciliations and investigate discrepancies.
• Support compliance with accounting policies, procedures, and internal controls.

1. Reconciliation

• Reconcile customer payments, including cash, cheques, credit cards, debit cards, and ACH transactions, are processed and recorded accurately by ensuring supporting documents match daily cash receipt journal report.
• Reconcile supplier statements and identify discrepancies in a timely manner.
• Perform account payables reconciliations and month-end accruals.
• Ensure financial transactions are recorded accurately and timely.

• Investigate and report payment posting discrepancies of daily cash journals.

• Reconcile accounts payable/receivable balances and prepare supporting reports.

1. Accounts Payable

• Verify, and process supplier invoices to ensure accuracy, completeness, and proper authorization for payment.

• Prepare payment packs including invoices/payment request form and supporting authorization for payment.

• Ensure timely and accurate processing of accounts payable transactions.

• Monitor outstanding invoices to ensure timely payment.
• Maintain vendor account records and support documentation.
• Respond to vendor inquiries regarding payments and account balances to maintain positive supplier relationships.
• Coordinate with departments to resolve customer’s/insurance payments such as refund, claims, and production payment issues.

1. Cash Management

• Prepare and email daily bank statement reports to relevant departments.
• Monitor Bank Account Balance and report when funds are low.
• Prepare Cash Management transfers to fund accounts.
• Report cash variances and assist with investigations as required.

1. Financial Reporting

• Assist in compiling information for management reports.
• Update accounts receivable and accounts payable aging reports.
• Support budgeting and forecasting activities by gathering financial data.
• Assist with data analysis and report preparation as requested.

1. Audit

• Assist with the preparation of audit schedules and supporting documentation.
• Ensure compliance with accounting standards, company policies, and internal controls.

1. Administrative and Operational Support

• Maintain organized accounting records and filing systems in accordance with company policies and audit requirements.
• Provide support and backup coverage for team members as required.
• Assist with departmental reports and special projects.
• Perform other duties assigned by the Accountant or Finance Manager.
• Participate in continuous improvement initiatives to strengthen accounting processes and internal controls.
• Participate in process improvement initiatives to enhance efficiency and accuracy.

EDUCATION AND EXPERIENCE

Required Qualifications

• Associate Degree, Diploma, or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of two (2) to four (4) years of accounting, bookkeeping, or finance-related experience.

Preferred Qualifications

• Pursuing or interested in obtaining a professional accounting designation (CPA, ACCA, CMA, or equivalent).
• Experience with Accounts Receivable, Accounts Payable, bank reconciliations, and General Ledger support.
• Experience using accounting software such as Great Plains, Applied Epic, QuickBooks, Sage, or similar systems.

KNOWLEDGE, SKILLS, AND ABILITIES

Technical Competencies

• Basic to intermediate knowledge of accounting principles and practices.
• Understanding of accounts receivable and accounts payable processes.
• Familiarity with General Ledger accounting and reconciliations.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to accurately process financial transactions and maintain records.

Core Competencies

• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Effective analytical and problem-solving abilities.
• Ability to meet deadlines and manage multiple priorities.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Dependable, self-motivated, and team-oriented.
• Willingness to learn and develop professionally.

WORKING CONDITIONS

• Primarily office-based environment.
• Regular use of computers and accounting software.
• Occasional overtime may be required during month-end, year-end, and audit periods.
• Frequent interaction with internal departments, customers, vendors, and auditors.