Archive and Records Administrator

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

As a Document Review Specialist, you'll be responsible for the comprehensive review, management, and secure handling of critical documentation. Your day-to-day will involve:

• In-depth Document Review: Conduct thorough reviews of sensitive documents to identify and correct errors, discrepancies, and inconsistencies, ensuring compliance with all relevant regulatory frameworks, internal policies, and industry standards.

• Accurate Records Management: Precisely pick and retrieve files based on specific requests and inventory system instructions. This includes identifying documents for destruction according to company policies and regulatory requirements.

• Inventory System Proficiency: Utilize our inventory management systems and handheld scanning equipment (PDT) to accurately process inbound and outbound client orders, maintaining the integrity of inventory locations.

• Asset Protection: Ensure client assets are securely handled and stored, including proper stacking and secure wrapping/strapping of sensitive or delicate information.

• Quality & Compliance Assurance: Adhere to all system functions, processes, and site-specific requirements, including internal asset relocations, in line with Global Standards, Quality Management Systems (e.g., ISO9001), and key operating standards like Sarbanes Oxley.

• Team Support & Mentorship: Act as a mentor, providing training and coaching to new team members.

• Health & Safety: Uphold all health and safety regulations and promote the security of company property, equipment, and systems.

What You'll Bring:

We're looking for someone who combines administrative acumen with practical warehouse experience. Specifically, you'll have:

• Exceptional Attention to Detail: A proven ability to analyze documents with a high degree of accuracy.

• Strong IT Literacy: Comfortable navigating various computer systems and proficient with inventory management software.

• Warehouse & Document Management Knowledge: Familiarity with warehouse operations, document storage practices, and secure handling of physical assets.

• Confidentiality & Professionalism: Demonstrated ability to handle sensitive information with utmost discretion.

• Effective Communication: Good written communication skills and the ability to work independently.

• Manual Handling Capability: Comfortable with tasks that involve manual handling.