Aircraft Parts Buyer & Materials Specialist

About the role

The Aviation Materials & Procurement Specialist is responsible for purchasing aircraft parts, materials, repairs, and services while supporting the management of rotables, cores, and other repairable assets.

This position is primarily focused on procurement but also supports inventory, receiving, shipping, warehouse, and other Materials Department functions as needed.

The position reports to the Materials Lead and works closely with the Senior Aviation Procurement Specialist, Senior Aircraft Work Order Planner, Maintenance, Quality, and Engineering.

What You Will Be Doing

Purchasing

• Source and purchase aircraft parts, materials, consumables, tooling, repairs, and outside services.
• Prepare RFQs, review quotations, and create purchase orders.
• Expedite orders and provide delivery-status updates.
• Evaluate pricing, lead times, certifications, and supplier capabilities.
• Support AOG and other urgent aircraft requirements.
• Purchase stock replenishment, consumables, HAZMAT, shop supplies, and calibration services.
• Identify alternate sources and cost-saving opportunities.
• Maintain accurate purchasing records and follow up on open purchase orders.

Rotables, Cores, and Repairs

• Coordinate repair, overhaul, exchange, inspection, testing, and NDI services.
• Track repair orders from shipment through return to stock.
• Monitor vendor findings, quotations, approvals, turnaround time, and delivery dates.
• Manage core returns to protect core credits and avoid late charges.
• Maintain accurate rotable and core status, location, and condition records.
• Coordinate warranty claims, rejected repairs, and supplier discrepancies.
• Ensure repaired components are properly received and returned to serviceable inventory.

Materials Support

• Process purchasing, repair, and inventory transactions in Quantum MX.
• Support inventory replenishment, cycle counts, and physical inventories.
• Research inventory discrepancies, alternate part numbers, and material-location issues.
• Assist with work-order kitting, issuing, returns, and transfers.
• Support receiving, shipping, warehouse, and counter activities when needed.

Compliance

• Review FAA Form 8130-3, Certificates of Conformance, and traceability records.
• Ensure purchased and repaired material meets company and FAA Part 145 requirements.
• Confirm suppliers are approved and purchase-order requirements are properly communicated.
• Maintain accurate procurement, repair, core, shipping, and certification records.
• Support internal, customer, and regulatory audits.
• Escalate incomplete documentation, questionable traceability, or nonconforming material.

You Must Have

• Two or more years of aviation purchasing, procurement, materials, inventory, or supply-chain experience.
• Experience purchasing aircraft parts, repairs, materials, or technical services.
• Knowledge of RFQs, purchase orders, supplier follow-up, and expediting.
• Strong organizational, communication, and problem-solving skills.
• Experience using an Quantum MX or inventory-management system.
• Proficiency with Microsoft Office.

Nice to Haves

• FAA Part 145 or Part 135 experience.
• Experience with rotables, cores, exchanges, repairs, and overhauls.
• Knowledge of aircraft traceability and certification requirements.
• Experience with Quantum MX.
• Experience supporting AOG requirements.

Work Environment

This position is primarily office-based with regular coordination in hangar, production, materials, and aircraft environments. Some after-hours support may be required based on aircraft schedules, AOG needs, or redelivery priorities.

Position Expectations

The Aviation Materials & Procurement Specialist is expected to demonstrate urgency, accuracy, accountability, organization, and teamwork.

Although purchasing is the primary responsibility, the employee must support inventory, receiving, shipping, warehouse, work-order, and other Materials Department activities as operational needs require.

Aery Aviation job descriptions summarize the primary functions of a position and may not include every duty assigned.

Aery Aviation job descriptions are meant as summarizations only.
They do not necessarily reflect all duties and responsibilities of a position.

If this opportunity excites you, come join our team! 

For Aery Aviation, the question isn’t: “Can we?” When others are limited in the common approach, Aery Aviation jumps into higher gear asking, “How can we do this?” and then proceeds into problem-solving for customers. This is what customers appreciate most about Aery Aviation - avid tenacity. It’s not cookie cutter production that Aery Aviation is cultivating; it is projects that inspire the Aery Aviation work-family to come together and brainstorm, excited to come to work every day because there is always something inventive and interesting to work on.

Our Benefits
We offer the right candidate the chance to join a forward-thinking organization, supported by a competitive compensation and benefits package. Learn more about Aery Aviation, LLC at www.aeryaviation.com.
 
Aery Aviation, LLC is an Equal Opportunity Employer

At Aery Aviation, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

About Aery Aviation LLC

Our Purpose: Aviation Professionals Improving Lives Through Innovation

Aery Aviation, LLC is an aerospace engineering, aircraft modification, certification, manufacturing, and flight operations company headquartered in Newport News, Virginia. Aery provides integrated aviation solutions supporting defense, government, commercial, and special mission operators worldwide. The company holds FAA Part 135 and Part 145 certificates, AS9100D and ISO 9001 certifications, and provides engineering, aircraft integration, manufacturing, certification, maintenance, and flight operations supporting advanced aerospace programs.