Administrator, Administration and Office Services (1st Shift) - Oak Creek WI

OVERVIEW:

Reporting to the Office Supervisor or Manager, this position is responsible for providing timely and accurate administrative services to a single or multiple sites, including accounting and operations support.

RESPONSIBILITIES:

Administrative Support – Assist with:

• Administer worker’s compensation reporting

• Report site accidents, upload information to PowerSteering, and maintains documentation for record-keeping.

• Coordinate and schedule meetings, appointments, luncheons, and travel.
• Manages all site Certification requirements.

• Implements and develops office policies by setting up procedures and standards to guide the office.

Accounting Support

• Verifies sales and AP with HQ Accounting mid and end of month

• Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.

• Audit and verify general ledger.

• Audit income statements for accuracy, assisting General Manager with financial information.

• Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.

• Maintain AR report

• Maintain and balance petty case at the facility.

EXPERIENCEL

General Experience - 1-2 years of experience in one or more of the following areas:  

• General accounting experience including AR and revenue/expense accruals

• Familiar with MS Office and database management.

• Good filing and organizational skills.

• Proficient in data entry and 10 key calculator

• Good math skills

• ADP, e-time, Kronos software experience

• Ability to adhere to confidential guidelines

• Attention to detail

• Strong customer service focus

• Must act in a professional manner and be a team player

Additional Experience

• Spreadsheet skills preferred

• Bi-lingual (English/Spanish speaking a plus)

• Teamwork – showing a commitment to teamwork and collaboration

• Respect – extending dignity and respect to all people

• Integrity – fostering trust and a positive work environment

• Innovation – bringing creativity to the workplace

• Customer Focus – achieving Company, department, and personal goals through a strong customer focus

The hourly wage for this position is $25.25.

Candidates are eligible for the following benefits: 

• Vacation
• 6 days sick time
• 8 paid holidays
• 1 paid "Personal Holiday"
• Company Bonus Plan
• 401(K) SAVE Plan
• Annual Fixed Contribution
• Medical, Dental, Vision, and Life & Disability coverage
• Voluntary Benefits
• Accident/Critical Illness/Hospital Indemnity Benefits
• Tuition reimbursement and student loan assistance
• Employee Assistance Program (EAP)
• Health Savings Account (HSA) with employer funding and wellness incentives
• Flexible Spending Account (FSA)
• Employee Referral Program