Administrative Support Specialist, US Citizens with active clearance

LTC Solutions, LLC is a small business with a huge commitment to supporting our employees and providing quality services to our government clients. Our employees have an entrepreneurial spirit, a passion for excellence, and a proactive approach to providing the best possible solutions to our clients. If you are committed to building excellent client relationships, providing consistent superior-quality work, and taking initiative to understand your clients’ needs, we would like to meet you!

LTC offers a dynamic team setting and generous benefits (including 401K, PTO, and Health, Dental, Vision, Life and Disability Insurance).

POSITION DESCRIPTION: Administrative Support Specialist – Junior Level

MUST HAVE: Background in working with Government personnel and program operations

Location: Quantico, VA and Pentagon
Status: Contingent Hire_Full-Time_Hybrid
Clearance: Active Secret Clearance Required

Position Summary

The Administrative Support Specialist provides day-to-day administrative and technical support to Government personnel and program operations. The position manages calendars, correspondence, taskers, documents, records, and administrative workflows across NIPR and SIPR environments. The specialist also maintains SharePoint content and helps ensure the timely coordination, tracking, and completion of assigned actions.

Required Qualifications

• US Citizens with Active Secret security clearance and ability to obtain a CAC card. Valid US passport required.
• 3 years of experience providing administrative or program support to Government personnel in a professional environment.
  
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple tasks, deadlines, calendars, and action items.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Strong writing, editing, proofreading, and document-formatting skills.
• Ability to work effectively with Government personnel and team members.
• Ability to work with NIPR and SIPR systems and protect sensitive information in accordance with applicable security requirements.
• Ability to travel/up to 9 trips per year (domestic and international).

Preferred Qualifications

• Associate degree in Business Management or a related field preferred.
• Previous experience supporting Department of Defense or Federal Government organizations.
• Experience with correspondence control, task-management systems, and SharePoint.

Primary Duties

• Manage calendars, schedules, meetings, appointments, and administrative coordination.
• Track correspondence, action items, taskers, deadlines, and suspense dates through completion.
• Manage and coordinate assigned tasks using NIPR and SIPR systems.
• Draft, edit, proofread, format, review, and route correspondence, memoranda, reports, presentations, and other documents.
• Maintain SharePoint sites, document libraries, files, records, and administrative data.
• Perform data entry and maintain accurate administrative records and tracking tools.
• Coordinate meetings, prepare materials, track follow-up actions, and support administrative requirements.
• Organize electronic records and maintain effective document-control practices.
• Coordinate with Government personnel and team members to ensure timely completion of administrative tasks.
• Perform other administrative and program-support duties as assigned.

LTC Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.