Administrative Specialist

Company Statement

Graham Packaging is a people, planet and values-based company and a leader in sustainable packaging manufacturing. From the kitchen to the laundry room, Graham Packaging is part of your everyday life. For employees at Graham, our Blue Culture is part of their everyday lives, too. In other words, Blue is how we do things here. At Graham, we are united by a clear vision. We know our part and help those around us know theirs, encouraging one another to continuously improve. We create a safe, challenging environment to innovate by supporting creative ideas and new ways of thinking. We take the initiative to cultivate our individual growth and help others do the same, while keeping ourselves and one another accountable. And we actively promote cooperation, collaboration, integrity and respect across regions and teams to foster an engaged, diverse and connected workforce. We value our employees, and a Blue Culture allows for the most rewarding employee experience as part of the Graham family. Blue is how we feel about what we do—together—to create a better tomorrow. Working at Graham means you lead constructively with clear goals, use diverse thinking to drive excellence, accountability, innovation, as well as demonstrating collaboration, embracing learning, and taking action for continuous improvement and growth.

Overview

The Administrative Specialist will be responsible for a variety of administrative tasks. This position is the representative of first impressions for the organization and a professional appearance and demeanor are critical. The individual is responsible for greeting customers and visitors, performing updates of plant reports in a timely and accurate manner, maintaining plant files for the various departments. The Administrative Specialist provides clerical support for all departments of the facility.

 

Manufacturing and/or Warehouse/Distribution experience helpful. 

Responsibilities

• Understands, follows and enforces all established safety, health, quality GMP and Company policies, procedures and recognized practices.
• Understands, follows and enforces all established policies, procedures and recognized practices.The primary duties of an Administrative Specialist include:
• Provide clerical support to all departments in the plant.
• Greet all customers and visitors in a pleasant and customer focused attitude. Promptly answer phone system in a friendly, professional manner.
• Upload daily production reports and review them for accuracy, communicate any production entry errors to the appropriate manager and ensure that they are corrected in SAP.
• Update labor and operational trackers daily.
• Performs weekly and monthly reviews of sessions in SAP, including closing and clearing exceptions and cut-off reports.
• Reconcile 30/60/90 day open receipts and intransits. Keep blocked invoice report clear.
• Assists with HFI and inventory adjustments as needed.
• Maintains current certification of insurance for all vendors and sets up new vendors in SAP.
• Orders supplies, posts goods receipts in SAP, and submits invoices to corporate as needed or pays approved invoices using a PCard.
• Contacts vendors for repairs of all office machines as needed.
• Update activity reports for GMP audits.
• Review and reconcile open PO’s.
• Payroll processing, time & attendance tracking. Backup support to Human Resources.

Qualifications

The eductaion, experience, and certifications required are as follows:

 

A High School Diploma or equivalent required. A minimum of 1 to 3 years in administration, preferably in a manufacturing environment.

 

Administrative Specialists are required to interact with managers, employees, vendors, and customers. Therefore, the following skills and proficiencies are also essential requirements of the position:

• Ability to maintain regular, predictable, and punctual attendance.
• Proficient in Microsoft Office.
• Excellent verbal and written communication, including the ability to effectively communicate with internal and external customers.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Communicates effectively: conveys facts and information clearly both verbally and orally.
• Collaborates well with others: proactively contributes to group objectives; volunteers to help others.

 

Compensation Statement

The expected salary range for the position described in this posting is made in accordance with the legal mandates of certain jurisdictions within the United States. The final agreed-upon compensation is based on individual qualifications and experience.

Benefits Statement

Benefits include medical, dental, vision and basic life insurance. Employees are able to enroll in the company’s 401K Employee Saving Plan and may participate in its Employee Wellness Program. Employees will also receive paid time off in accordance with company policy and state law requirements.

EEO Disclaimer

Graham Packaging is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex (including pregnancy), sexual orientation, religion, creed, age, national origin, physical or mental disability, gender identity and/or expression, marital status, veteran status or other characteristics protected by law.

Responsibilities

- Understands, follows and enforces all established safety, health, quality GMP and Company policies, procedures and recognized practices.
- Understands, follows and enforces all established policies, procedures and recognized practices.The primary duties of an Administrative Specialist include:
- Provide clerical support to all departments in the plant.
- Greet all customers and visitors in a pleasant and customer focused attitude. Promptly answer phone system in a friendly, professional manner.
- Upload daily production reports and review them for accuracy, communicate any production entry errors to the appropriate manager and ensure that they are corrected in SAP.
- Update labor and operational trackers daily.
- Performs weekly and monthly reviews of sessions in SAP, including closing and clearing exceptions and cut-off reports.
- Reconcile 30/60/90 day open receipts and intransits. Keep blocked invoice report clear.
- Assists with HFI and inventory adjustments as needed.
- Maintains current certification of insurance for all vendors and sets up new vendors in SAP.
- Orders supplies, posts goods receipts in SAP, and submits invoices to corporate as needed or pays approved invoices using a PCard.
- Contacts vendors for repairs of all office machines as needed.
- Update activity reports for GMP audits.
- Review and reconcile open PO’s.
- Payroll processing, time & attendance tracking. Backup support to Human Resources.