Administrative Manager - Civil and Environmental Engineering

Online applications must be received before 11:59pm on:

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

As the Administrative Manager for the Department of Civil and Environmental Engineering (CEE), you will serve as the department’s primary liaison and play a critical role in supporting its overall success. You will manage the day-to-day operations and fiscal support functions for CEE while exercising independent judgment and decision-making authority. You will provide administrative oversight and support for personnel processes, including appointments, promotions, transfers, retirements, dismissals, separations, and leave-related matters, serving as the department's liaison with HRS to facilitate timely and compliant processing. You will also provide support and maintenance of all budgetary applications and oversee the operation of the business and finance functions within the unit. Your responsibilities will include, but are not limited to, preparing and reviewing unit budget processes for requests and fiscal year allocations across all funding sources, including State, Revenue, Facilities and Administrative Returns, and Enrollment-based funding models.

Additional Information:

This is a full (100% FTE), permanent position. This position is overtime exempt.

Monthly Salary: $4,508.70 - $6,763 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• Positions require a Bachelor’s degree in business administration or other relevant field AND four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Demonstrated experience analyzing and interpreting financial data and preparing financial reports, statements and/or fiscal projections.

• Demonstrated ability in problem solving that considers alternatives and provides flexibility.

• Proficiency with computer software (Microsoft Office applications) and database applications.

• Demonstrated ability to communicate effectively both orally and in writing.

• Demonstrated ability to multitask and prioritize conflicting issues. 

Preferred Qualifications:

• Experience with Workday and Business Objects Data Warehouse

• Experience working with grants and contracts.

• Experience reviewing complex multi-account reports in accordance with federal guidelines and budget restrictions.

• Experience working in an institute of higher education. 

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About Department: Civil and Environmental Engineering | Washington State University

Area/College: Voiland College of Engineering and Architecture
Department Name: Civil and Environmental Engineering
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/