Administrative Assistant

Responsibilities Also Include:

• Assist the directors and/or managers of a department-service-sector in administrative organization tasks: diaries, reminders, presentations, meetings, travel, visas, etc.

• Regularly sort paper and electronic files

• Track purchase orders/stationery supplies/others.

• Greet visitors, customers, suppliers, direct them, note messages and plan meetings.

• Monitor the reporting of certain indicators and keep the dashboards up to date.

• Work with several contacts from different departments, possibly in a bilingual context

• Carry out additional administrative activities for support services (HR, Purchasing, Vehicle fleet, reception, etc.)

• Organize and manage events for a department-service-sector

• Organizing files and keeping site postings and information page up to date

• Manage purchasing of all site supplies including placing orders in EProc, use of Pcard, tracking and doing related expense reports

• Purchasing of office supplies, snacks, coffee, etc and ensuring enough supplies are on site

• Assist with shipping arranging labels, packaging, and coordination of pickup and deliveries with shippers

• Organize and manage events for the site

• Look after the health and safety checklist monthly, deal with discrepancies.  

• Keep site organized and clean, helping staff to find storage as needed 

• Coordinate maintenance needs with landlord

What You Should Have:

• Experience with administrative work for teams of >20 people

• Experience working with purchasing systems

• Shipping of packages, dealing with shippers

• Use of Google G-suite tools

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

• Ability to lift, move, or transport items weighing up to 20 lbs occasionally, with or without reasonable accommodation. 

• Must possess a valid California Driver’s License and maintain a clean driving record.

• Frequent, multi-stop local travel to complete company errands and offsite duties is an essential function of this position.

• Alternative forms of transportation (e.g., public transit or rideshares) do not offer comparable travel times, cost efficiency, or scheduling reliability to fulfill these essential duties.

• Access to a reliable, insured personal vehicle required. (Note: Business travel mileage will be reimbursed pursuant to California Labor Code § 2802)

Pay Information:

Starting at approximately $43.00 per hour. Final hourly rate will be determined based on experience, skills, and qualifications.

Join us!

Thanks to its strategy focused on innovation, Valeo aims at reducing CO² emissions and developing intuitive driving to propose greener, safer, and smarter mobility.  The fantastic (r)evolution towards the vehicule of the future provides amazing career opportunities and challenging jobs!

Diversity by nature

At Valeo, innovation is driven by the diversity, authenticity and energy of its talents. Are you looking for new technological and human adventures? Join Valeo and its more than 100.000 employees across the globe! More information about valeo : https://www.valeo.com