Administrative Assistant
Intertek USA
Administrative Assistant
Baird & Warner· Residential Sales
About this role
About Baird & Warner Real Estate
Behind every great company is a culture created by the professionals who work there. It’s what has earned Baird & Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we’ve stayed true to the belief that when you give people the support they need, amazing things happen. That’s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.
*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.
Essential Duties And Responsibilities:
(other duties may be assigned)
- Compile property transaction files for all listings and contracts and verify information.
- Technologically savvy
- Create and manage office advertising utilizing ad templates
- Listing maintenance, create paperless listing files, process listing agreements
- Process sales, closings and earnest money
- Answer phones
- Administrative support services
- Document management
- Distribute and prepare incoming and outgoing mail
- General office support functions including greeting customers and maintaining office appearance.
- Process buyer rep agreements
- Data entry
- Tasks assigned by Broker Manager & Sales Support Manager
- Able to assist Managing Broker with social media content and posting.
- Strong communication skills (verbal & written)
- Ability to multi-task & prioritize
- Strong computer skills - including Google platform and Microsoft Office
- Ability to perform accurate data entry
- Team player but can work independently
- Professional appearance
- Proactive
- Real estate knowledge is a plus
Education/Experience
- High School Diploma or equivalent required.
- Minimum 1 year Administrative Assistant experience.
- Previous Real Estate administrative experience desired.
Salary Range:
$40,000-$45,000
Medical, dental, vision, PTO, VTO
Frequently Asked Questions
What is the salary for the Administrative Assistant role at Baird & Warner?
The listed salary for this Administrative Assistant position at Baird & Warner is USD 40K–45K. This is an Full time role.
Where is the Administrative Assistant position at Baird & Warner located?
This Administrative Assistant role at Baird & Warner is based in Downers Grove, Illinois, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Administrative Assistant role at Baird & Warner full-time or part-time?
This is listed as a Full time position. It is posted as a Administrative Assistant role in the Residential Sales department at Baird & Warner.
Which team or department does the Administrative Assistant at Baird & Warner belong to?
This Administrative Assistant position is part of the Residential Sales department at Baird & Warner. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Administrative Assistant position at Baird & Warner?
Click the "Apply Now" button on this page. You will be redirected to Baird & Warner's official application portal hosted on workable where you can submit your application directly.
When was the Administrative Assistant job at Baird & Warner posted?
This Administrative Assistant position at Baird & Warner was posted on Sep 18, 2026. Apply as soon as possible — early applications are often reviewed first.
Administrative Assistant
Baird & Warner · 💰 USD 40K–45K
You'll be redirected to Baird & Warner's official application page on workable.