Admin Manager

Job Summary
 
We are looking for a highly organized and proactive Admin Executive with at least 3 years of experience in administrative operations. The candidate will be responsible for managing office administration, vendor coordination, facility management, procurement, travel arrangements, and ensuring smooth day-to-day office operations.
 
Key Responsibilities
 
Administrative Operations
 
 Manage daily office administration activities and ensure efficient office functioning.
 Maintain office infrastructure and coordinate with facility management vendors.
 Oversee housekeeping, security, pantry, and other support services.
 Ensure availability of office supplies, stationery, and consumables.
 Maintain administrative records, files, and documentation.
 
Vendor & Facility Management
 
 Coordinate with external vendors, service providers, and contractors.
 Negotiate vendor contracts and monitor service quality.
 Track vendor invoices, payments, and renewals of agreements.
 Ensure timely maintenance of office equipment and assets.
 
Procurement & Asset Management
 
 Manage procurement of office supplies and equipment.
 Maintain inventory records and asset registers.
 Monitor stock levels and ensure timely replenishment.
 Track asset allocation and maintenance schedules.
 
Travel & Logistics
 
 Arrange domestic and international travel bookings, including flights, hotels, and transportation.
 Coordinate logistics for meetings, events, and business visits.
 Manage travel-related documentation and expense records.
 
Compliance & Documentation
 
 Maintain office-related licenses, agreements, and records.
 Ensure compliance with company policies and administrative procedures.
 Prepare administrative reports, MIS, and expense tracking reports.
 Support audits by providing required administrative documentation.
 
Event & Employee Support
 
 Coordinate office events, meetings, and employee engagement activities.
 Manage conference room bookings and office scheduling requirements.
 Assist employees with administrative support and office-related requests.
 
Required Qualifications
 
 Bachelor's degree in Business Administration, Commerce, or a related field.
 Minimum 3 years of experience in Administration or Office Management.
 Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
 
Required Skills
 
 Strong organizational and multitasking abilities.
 Excellent communication and coordination skills.
 Vendor management and negotiation skills.
 Attention to detail and problem-solving mindset.
 Ability to work independently and manage multiple priorities.
 Good record-keeping and documentation skills.

Requirements

 Experience in facility management and procurement.
 Exposure to budgeting and expense management.
 Experience working in corporate or manufacturing environments.

Experience Required: 3–6 Years
Notice Period: Immediate to 30 Days Preferred
Employment Type: Full-Time
Compensation:* As per company standards and candidate experience.