Admin Executive Assistant
Pavago· Candidate Sourcing
About this role
Admin Executive Assistant – Operations, Compliance & ITAD Support
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Executive Assistant to support executive coordination, operations, compliance documentation, client onboarding, and workflow management within an IT Asset Disposition (ITAD) environment.
This is more than a traditional administrative role. You’ll help keep operations organized, accurate, compliant, and fully documented, while ensuring leadership priorities and follow-ups move forward without gaps.
If you’re highly organized, detail-oriented, and naturally catch inconsistencies before they become problems, this role is a strong fit.
What You’ll Own
Executive & Administrative Support
- Manage executive calendars, meetings, scheduling, and follow-ups
- Coordinate communication between leadership, clients, operations teams, and vendors
- Track priorities, deadlines, and outstanding action items
- Anticipate administrative and operational needs
Compliance & Documentation
- Maintain accurate, organized, and audit-ready documentation
- Support compliance-sensitive ITAD workflows
- Review records for missing or inconsistent information
- Ensure documentation is complete, properly maintained, and securely stored
- Support audit preparation and compliance tracking
Client Onboarding & Operations
- Track client onboarding from initiation through completion
- Coordinate required documentation and operational updates
- Monitor workflows and proactively follow up on outstanding items
- Ensure client and operational information remains accurate across systems
Quality Control & Records Management
- Review dates, names, schedules, onboarding information, and documentation for accuracy
- Identify discrepancies before execution
- Maintain searchable and accessible operational records
- Improve documentation and workflow organization where needed
Systems & Communication
Work across tools such as:
- Google Workspace
- Slack
- Salesforce or similar CRMs
- Operational tracking and documentation systems
Requirements
- 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support professional
- Strong experience with Google Workspace, Slack, and CRM systems
- Excellent written and verbal English communication
- Exceptional organization and attention to detail
- Strong documentation and records-management skills
- Ability to manage multiple priorities independently
- Strong follow-through and quality-control mindset
- Professional handling of confidential and sensitive business information
- Availability during U.S. business hours
Nice to Have
- Experience in ITAD, compliance, technology, or operations-heavy environments
- Experience supporting founders, executives, or leadership teams
- Familiarity with audit preparation and compliance workflows
- Client onboarding experience
- Salesforce experience
What Success Looks Like
- Documentation remains accurate and audit-ready
- Client onboarding moves smoothly and on schedule
- Deadlines and follow-ups are consistently completed
- Operational errors are caught before they create issues
- Systems and records remain clean and organized
- Leadership can confidently rely on you for execution and follow-through
Why Join
- Fully remote opportunity
- Direct exposure to leadership
- High ownership across operations and compliance
- Opportunity to improve workflows and internal systems
- Experience within an ITAD and compliance-focused environment
- Growth opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations Leadership
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you have strong executive support and operations experience, exceptional attention to detail, and enjoy keeping documentation, workflows, and compliance processes organized, we’d love to hear from you.
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Frequently Asked Questions
Is the salary disclosed for the Admin Executive Assistant position at Pavago?
The salary for this Admin Executive Assistant role at Pavago is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the Admin Executive Assistant job at Pavago remote?
Yes, this Admin Executive Assistant position at Pavago is remote, with team members based in Honduras, Remote. You can work from home or anywhere in the supported regions.
Which team or department does the Admin Executive Assistant at Pavago belong to?
This Admin Executive Assistant position is part of the Candidate Sourcing department at Pavago. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Admin Executive Assistant position at Pavago?
Click the "Apply Now" button on this page. You will be redirected to Pavago's official application portal hosted on workable where you can submit your application directly.
When was the Admin Executive Assistant job at Pavago posted?
This Admin Executive Assistant position at Pavago was posted on Sep 22, 2026. Apply as soon as possible — early applications are often reviewed first.
Admin Executive Assistant
Pavago
You'll be redirected to Pavago's official application page on workable.