Admin and Procurement Assistant

Established in London in 1814, Purdey is world renowned for the finest craftsman-made side-by-side and over-and-under shotguns and double-barrel and bolt-action rifles, each one fully bespoke to its owner’s specifications and needs. Purdey's exclusive range of men’s and women's shooting and country clothing and accessories reflects the same attention to detail.

YOUR MISSION:
To provide essential administrative and operational support to both the Procurement and Accounts teams within the manufacturing division, ensuring efficient processes, accurate record-keeping, and smooth daily operations.

HOW WILL YOU MAKE AN IMPACT?

Procurement & Purchasing Support:

• Process, create, and accurately track purchase orders (POs) within the internal database or ERP system.
• Reconcile invoices, match packing slips with purchase orders, and efficiently resolve basic billing discrepancies.
• Liaise effectively with vendors to confirm order details, pricing, delivery schedules, and product availability.
• Monitor inventory levels and manage the ordering of general office facility supplies and consumable factory stock.
• Track the status of open orders and coordinate closely with warehouse or receiving teams to ensure timely and accurate deliveries.

Administrative & Accounts Support:

• Accurately enter all craft-related timesheets, and prepare the paperwork for payroll
• Investigate and resolve any timesheet discrepancies by liaising with Team Leaders, Craftsmen, and Machinists to maintain 100% accuracy in production hour accounting.
• Input approved hours into ERP and ensure correct transfer into the relevant accounting system or general ledger.
• Assist with production delivery report management and coordinate logistics for monthly meetings.
• Coordinate logistics and shipments with courier companies, ensuring efficient dispatch and receipt of materials.
• Undertake additional administrative duties and projects as required to support the manufacturing division's operations.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

• Proven administrative experience, ideally within a procurement, production, or accounting environment.
• Strong analytical and numerical aptitude with excellent attention to detail..
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders.
• Highly collaborative, team-oriented, positive, proactive, and self-motivated.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

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