Acquisition Specialist SME

Overview

Job Summary

Galapagos Federal Systems LLC is seeking a highly qualified and motivated Acquisition Specialist – Subject Matter Expert (SME) to join our team. This position offers an excellent opportunity to support critical Department of Defense (DoD) missions alongside skilled professionals dedicated to mission success.

The Acquisition Specialist SME will provide expert-level support in developing and executing acquisition strategies throughout the program lifecycle, utilizing the BMC3I Elite platform to enhance planning, tracking, reporting, and decision-making. Responsibilities include requirements development, cost analysis, contract planning, risk management, and lifecycle documentation.

The ideal candidate will possess extensive knowledge of DoD acquisition processes and experience with BMC3I Elite tools. Working closely with program managers, contracting teams, and leadership, this individual will ensure acquisition activities remain compliant, efficient, and aligned with mission objectives.

Key Responsibilities

The Acquisition Specialist, SME will:

• Develop, evaluate, and optimize acquisition strategies, program plans, and life cycle management processes to support mission objectives
• Analyze program requirements, costs, schedules, risks, and performance throughout the acquisition life cycle
• Prepare and review acquisition documentation, including acquisition plans, milestone decision packages, justifications, and supporting materials
• Utilize BMC3I Elite and related enterprise platforms to manage acquisition workflows, approvals, documentation, performance metrics, and reporting
• Maintain accurate acquisition data, records, and documentation within enterprise management systems
• Develop dashboards, automated workflows, and performance reports to improve program visibility and decision-making
• Collaborate with program managers, contracting officers, engineers, financial analysts, and stakeholders to ensure acquisition activities align with program requirements
• Support configuration management, change control, milestone reviews, and acquisition readiness assessments
• Prepare executive briefings, status reports, and decision-support materials for senior leadership
• Ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), DoD 5000 Series guidance, and applicable acquisition policies
• Monitor procurement activities, contract performance, and program documentation to identify issues and maintain compliance
• Identify acquisition risks, recommend mitigation strategies, and implement process improvements to enhance cost, schedule, and performance outcomes

Requirements

Skills and Experience

The Acquisition Specialist, SME must have:

• Active Top Secret/Sensitive Compartmented Information (TS/SCI) clearance with Special Access Program (SAP) access
• Minimum of 15 years of relevant experience in DoD acquisition management, program analysis, life cycle management, contracting support, or related disciplines
• Experience utilizing BMC3I Elite, BMC Helix, or comparable enterprise platforms supporting acquisition and program management workflows
• Extensive knowledge of DoD acquisition life cycle processes, procurement planning, contract administration, and program execution
• Demonstrated experience conducting cost, schedule, risk, and performance analyses to support acquisition decisions
• Experience developing acquisition strategies, milestone decision packages, executive briefings, and program documentation
• Proficiency in workflow automation, dashboard development, performance tracking, and data reporting tools
• Strong working knowledge of FAR, DFARS, DoD 5000 Series guidance, and applicable federal acquisition regulations
• Experience supporting software acquisition programs, including software development life cycles, Agile methodologies, or DoD software acquisition processes

Education and Certifications

The Acquisition Specialist, SME must meet the following:

Required

• Bachelor’s degree in, Business Administration, Acquisition & Contract Management, Systems Engineering, Program Management, Finance, or related field

Preferred

• Master’s degree (MBA, MPA, MS in Acquisition/Program Mgmt, etc.) 
• DAWIA/DAU Certifications (BUS-FM, PM, CON) 
• Defense Acquisition Professional Credentials (DAPC) or equivalent.
• PMP or PMI-ACP 
• ITIL v4 Foundation (valuable for integrating acquisition processes into ITSM 

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Military Differential
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

The final salary offered within the posted range will be based on the candidate’s qualifications, experience, skills, education, and other job-related factors.

Posted Salary Range