Accounting Coordinator

Position Summary The Accounting Coordinator supports the organization's financial operations through accurate accounts receivable management, billing, payment processing, financial data entry, and recordkeeping. This position is responsible for maintaining accurate financial records, supporting billing and collections activities, processing deposits, and assisting with day-to-day accounting functions. In addition to accounting responsibilities, the Accounting Coordinator provides administrative support to executive leadership, including scheduling, meeting preparation, and select board-related administrative tasks. The ideal candidate is detail-oriented, organized, customer-service focused, and committed to accuracy and confidentiality.

Essential Duties and Responsibilities Accounts Receivable and Billing

• Prepare and process invoices for Adult Day Health Care and other agency programs.
• Maintain accounts receivable records and monitor outstanding balances.
• Post payments and reconcile customer accounts.
• Conduct professional follow-up regarding past-due accounts.
• Research and resolve billing discrepancies.
• Generate billing and accounts receivable reports as requested.
• Coordinate with outsourced billing providers as needed.

Accounting Administration

• Accurately enter financial transactions into QuickBooks.
• Process and prepare bank deposits.
• Record donations and other income received by the organization.
• Maintain organized accounting records and supporting documentation.
• Assist with monthly account reconciliations and financial reporting.
• Support annual audits and other financial reviews by providing documentation and reports.
• Ensure compliance with organizational policies and accounting procedures.
• Maintain strict confidentiality of financial and donor information.

Administrative Support

• Assist executive leadership with scheduling and calendar management.
• Prepare correspondence, reports, and meeting materials.
• Support board meeting preparations, including assembling board packets and distributing materials.
• Maintain electronic and paper filing systems.
• Provide general administrative support as assigned.

Customer Service and Office Support

• Professionally respond to billing inquiries from participants, families, vendors, and funding sources.
• Assist with reception and office support functions as needed.
• Help maintain an organized and professional office environment.

Qualifications Required

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be substituted.
• Minimum of two years of experience in accounts receivable, bookkeeping, accounting support, or related financial administration.
• Experience using QuickBooks.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong attention to detail and accuracy.
• Excellent organizational, time-management, and communication skills.
• Ability to handle confidential information with discretion.

Preferred

• Experience in a nonprofit organization.
• Experience with healthcare, program, or service-related billing.
• Experience supporting executive leadership.
• Knowledge of donor gift processing and recordkeeping.

Key Competencies

• Financial accuracy and attention to detail
• Organization and follow-through
• Professional communication
• Customer service orientation
• Problem-solving and critical thinking
• Time and priority management
• Confidentiality and integrity

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to travel locally for bank deposits or meetings as needed.