Accounts Receivable Specialist

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Accounts Receivable/Collections Specialist to join our Sacramento, CA office!

This is an in-office position on our dynamic regional accounting team at 555 Capitol Mall, Sacramento, CA 95814.

This opportunity plays a pivotal role in maintaining the company's financial health by managing and optimizing our accounts receivable processes.

Responsibilities

Accounts Receivable Management

• Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
• Coordinate with Project Accounting team and Project Managers regarding client follow up.
• Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
• Monitor and track client payment histories and identify potential collections risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneys regarding elevated Accounts Receivable issues.

Financial Reporting

• Maintain accurate and up-to-date records of client payments and outstanding balances.
• Prepare regular reports on collections activity and provide analysis to management.
• Assist with month-end and year-end closing processes as needed.

Client Relationship Management

• Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
• Address client concerns and negotiate payment arrangements when necessary.
• Works autonomously but also collaboratively with project managers, clients and accounting team
• Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.

Qualifications

• • High School Diploma required
  • Associate's degree in Business or Accounting preferred
  • 4+ years of experience in B2B collections and accounts receivable for professional services
  • Strong knowledge of B2B collections practices; paralegal experience a plus
  • Proficient in MS Office, particularly Excel.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong organizational and time management abilities.
  • Ability to work independently and meet deadlines.
  • Experience with Deltek Costpoint Accounting Software or similar is a plus.

Salary Range:

$75,000 - $90,000

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Responsibilities

Accounts Receivable Management
- Proactively manage the collections process to ensure timely payment of outstanding invoices.
- Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
- Coordinate with Project Accounting team and Project Managers regarding client follow up.
- Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
- Monitor and track client payment histories and identify potential collections risks.
- Assist Project Managers in screening new clients for potential collections risks.
- Coordinate with Business Manager and attorneys regarding elevated Accounts Receivable issues.
Financial Reporting
- Maintain accurate and up-to-date records of client payments and outstanding balances.
- Prepare regular reports on collections activity and provide analysis to management.
- Assist with month-end and year-end closing processes as needed.
Client Relationship Management
- Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
- Address client concerns and negotiate payment arrangements when necessary.
- Works autonomously but also collaboratively with project managers, clients and accounting team
- Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.