Accounts Payable & Treasury Coordinator

Overview

Job Title: Accounts Payable & Treasury Coordinator 

Reports to: AVP of Finance                                                                 

Department: Finance                                                                          

Position Summary

The AP & Treasury Coordinator will be responsible for all Self-Directed program payments. The AP & Treasury Coordinator will also be responsible for daily check deposits as well as other accounting and cash disbursement functions including ACH and WIRE payments.

Our industry-leading benefits include:

• 401(k)
• Dental Insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Responsibilities

• Responsible for Self-Directed program weekly bill payment review and coding.
• Facilitate payment of vendors, which may include verification of federal ID numbers, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment and stop-payment orders are issued as needed.
• Assist with accounting records and ledgers by reconciling monthly statements and transactions.
• Deposit checks for all entities via check deposit machine.
• Perform all accounting activities related to bank treasury products as assigned.
• Assist with monthly and year-end close out procedures, including the preparation of 1099s
• Track, perform analysis of all recurring payments such as leases, service agreements, utilities, etc.
• Set up new vendors in the EHR system and in the ERP/GL system (include vendor code in both systems)
• Send to direct pay vendors payment details.
• Reaching out to vendors when checks are not cashed within 90 days.
• Addressing payments issues identified by vendors including requests for direct deposit, change of address, void payments.
• Upload payment files each week into the ERP/GL system.
• Upload paid file each week in the EHR system.
• Run reports to ensure that all payments have been marked paid and address issues as they arise.
• Track, address, and report uncashed checks monthly.
• Attend weekly update meeting with Accounts Payable team
• Assist with approval of invoices in the AP system as required by manager
• Support the Finance department with additional duties as assigned

Qualifications

• Some College Education required
• Proven working experience as accounts payable clerk; 1-3 years
• Solid understanding of basic bookkeeping and accounting payable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Proficiency in SAGE Intacct and in MS Office, especially Excel
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• Must have strong verbal and written communication skills
• Experience with 1099s, sales tax exemption forms and bank reconciliations required

Pay Range