Accounting Clerk 1 - Accounts Payable

Overview

The Condado Collection is a collection of hospitality properties in Puerto Rico ranging from classic and modern luxury full-service hotels, to fine dining and entertainment.

The Condado Vanderbilt is the standard of excellence and luxury resort hotels in San Juan and The Caribbean. Originally built in 1919 and restored to its distinguished grandeur, offers unsurpassed cuisine, exquisite rooms and suites, and highly personalized service. We aim to create experiences and inspire journeys not only for our guests, but also our workforce. We are confident that our team members are the key in delivering passionate and authentic hospitality service. Let’s create a collection of memories together!

Key Responsibilities

• Manage outgoing payments by ensuring vendor invoices are accurate, properly approved, and paid on time.
• Receive, review, approve, code, and enter vendor invoices into the accounting system.
• Match invoices with purchase orders and receiving documents to verify accuracy.
• Schedule and process payments via check, ACH, or wire transfer in accordance with established payment terms.
• Reconcile vendor statements and investigate discrepancies related to pricing, quantities, or billing errors.
• Identify and resolve invoice discrepancies to prevent overpayments or duplicate payments.
• Maintain organized, accurate, and up-to-date records of all accounts payable transactions.
• Respond promptly and professionally to vendor inquiries and resolve payment-related issues.
• Collaborate with internal departments to obtain approvals and resolve discrepancies.
• Ad hoc analysis 
• Support month-end closing activities related to accounts payable.
• Ensure compliance with company policies, accounting procedures, and applicable regulations.
• Perform other accounting and clerical duties as assigned.
• Perform other related duties as assigned by supervisors or management.

Qualifications

• Associate’s or Bachelor’s degree in Accounting or Business Administration preferred.

• Minimum of two (2) years of experience in accounts payable or general accounting required.

• Critical for identifying invoicing errors and preventing overpayments.

• Solid understanding of basic accounting principles.

• Experience with accounting software such as QuickBooks, SAP, Oracle, or similar systems.

• Proficiency in Microsoft Office, particularly Excel.

• Ability to interact professionally and effectively with vendors and internal departments.

• Strong organizational and time-management skills.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Ability to work independently as well as collaboratively within a team.

• Bilingual (English and Spanish) Read, write, and speak fluently.

Benefits

• 401(k)

• Employer Contribution to 401(k)

• Health Insurance

• Vision Insurance

• Dental Insurance

• Life Insurance

• Paid Holidays

The Condado Collection is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Responsibilities

- Manage outgoing payments by ensuring vendor invoices are accurate, properly approved, and paid on time.
- Receive, review, approve, code, and enter vendor invoices into the accounting system.
- Match invoices with purchase orders and receiving documents to verify accuracy.
- Schedule and process payments via check, ACH, or wire transfer in accordance with established payment terms.
- Reconcile vendor statements and investigate discrepancies related to pricing, quantities, or billing errors.
- Identify and resolve invoice discrepancies to prevent overpayments or duplicate payments.
- Maintain organized, accurate, and up-to-date records of all accounts payable transactions.
- Respond promptly and professionally to vendor inquiries and resolve payment-related issues.
- Collaborate with internal departments to obtain approvals and resolve discrepancies.
- Ad hoc analysis 
- Support month-end closing activities related to accounts payable.
- Ensure compliance with company policies, accounting procedures, and applicable regulations.
- Perform other accounting and clerical duties as assigned.
- Perform other related duties as assigned by supervisors or management.