Accounting Assistant

Welcome to West Liberty University!  

Mission Statement:

West Liberty University is a public university with a rich history of providing students with a comprehensive education from undergraduate to graduate degrees.  Through experiential learning and personalized support, we empower students toward scholarly exploration, creative expression, and economic opportunity.

The Opportunity:

West Liberty University is seeking applications for an Accounting Assistant who is responsible for performing a variety of tasks of basic complexity to support the major accounting activities of the institution, such as processing of accounting or fiscal related transactions for an institutional accounting function and serving as an informational resource for departments, offices, or centers. Additional responsibilities may include providing clerical accounting support for Accounts Payable, Travel, and P-card accounts. Job responsibilities require knowledge of institutional enterprise, financial, and accounting systems, as well as basic ability to use MS Word and Excel to complete clerical accounting transactions. Work consists of tasks that are routine, or well-defined, with specific instructions to achieve standards. Decisions are limited to the application of standardized or accepted practices and errors could result in moderate costs and inconveniences within the affected area.

Essential Functions of the position: 

• Interacts with and responds to customers with routine questions or problems related to specific accounting functions. More complex issues may be referred to supervision. 
• Work with regular vendors in placing and verifying orders and tracking invoices.
• Ensures transactions are administratively compliant with institutional policies using established guidelines and processes. 
• Responsible for training P-Card holders and maintaining training compliances.
• Uses institutional financial system to process, code, and post routine accounting transactions such as travel reimbursements, invoices, check requests, P-card charges, etc. 
• Process, code, and enter invoices and receipts for accounts payable transactions. Reviews A/P transactions for accuracy, contractual compliance (if applicable), and proper documentation. Research lost payments. 
• Creates new vendor accounts or enter vendor updates in system. 
• Audits, verifies, and processes travel expense reports, and institutional rules/policies to ensure compliance and accurate travel reimbursement processing. 
• Finds and researches inconsistencies in transactions and contacts departments/colleges for additional information. 
• Receives, audits, and researches P-card transactions based on the department budget and P-card limits. Research rejected charges due to budget errors. 
• Performs other job-related duties as assigned.

Education & Experience Requirements: 

•  Associates, vocational, or technical school degree in Accounting, Finance, or related field.
  
• 1-2 years of directly related work experience required.
• 2-3 years of directly related work experience preferred.

Skills/Abilities: 

• 
  Strong knowledge of accounting principles and practices.
  
• 
  Strong analytical and problem-solving abilities.
• 
  Exceptional attention to detail and accuracy.
  
• 
  Ability to identify, research, and resolve accounting discrepancies.
• 
  Ability to interpret financial information and follow established accounting procedures.
  
• 
  Ability to learn and effectively use Banner, Oasis, and other institutional software systems.
  
• 
  Ability to handle confidential information with discretion.
  
• 
  Excellent organizational and time-management skills.
  
• 
  Ability to communicate financial information clearly to individuals who may not have an accounting background.
  
• 
  Professional demeanor and commitment to providing excellent service.
  
• Ability to establish and maintain effective working relationships with students, faculty, staff, vendors, and other constituents.
  

Why you should apply:  

West Liberty University offers generous benefits, including approximately 2 days of annual leave (vacation) per month and 12-13 paid holidays.  Visit the WLU Benefit Page for more details: https://westliberty.edu/human-resources/employee-benefits

For the academic year employees, their dependents, and spouses are eligible for a 100% waiver for undergraduate tuition and only employees are eligible for 50% waiver for graduate tuition for certain programs.  

Free use of the Wellness facilities and free admission into all WLU events with your employee Topper Card.  

For more information about living in the Wheeling area please visit Wheeling: Live Here - Weelunk

West Liberty University is an Equal Opportunity Employer and welcomes applications from all interested individuals.  Individuals who need assistance in the application process may contact Human Resources at hr@westliberty.edu. 

West Liberty University does not sponsor work visas.  Applicants must be authorized to work in the United States.

Successfully passing a background screening report is required for final employment. 

West Liberty University is a tobacco free campus.