Accounting Administrator

The Accounting Administrator provides administrative and transaction support to the Accounting Department. This role keeps accounting records organized, enters routine information, and helps the team meet billing and payment deadlines. The position works under the direction of the Accounting Manager and supports the Accounting Specialist with assigned tasks.

This role is Part-Time and will be in office at our Downtown Fredericksburg Office. Exact schedule will be determined and expected working hours will be from 20 to 30 hours per week.

Key Responsibilities

• Set up and maintain project and client records in BQE Core, including authorized billing terms, rates, and project information.
• Organize and maintain electronic accounting files, including invoices, receipts, payment records, and supporting documentation.
• Enter routine vendor, client, and project information in BQE Core and other approved systems using established procedures.
• Assist with entering client payments and organizing deposit records; refer discrepancies to the Accounting Specialist or Manager.
• Prepare routine account statements and send approved payment reminders, route collection disputes, and questions to the Accounting Specialist.
• Respond to routine internal, client, and vendor inquiries and direct questions requiring accounting judgment to the appropriate team member.
• Support reporting, month-end document collection, and other assigned accounting administrative tasks while protecting confidential information.

Skills, Knowledge, Expertise

• High school diploma or equivalent.
• Prior administrative, data entry, bookkeeping, or accounting support experience.
• Strong organization, attention to detail, and accuracy when working with numbers and records.
• Working knowledge of Microsoft Outlook, Word, and Excel, including basic spreadsheet entry and sorting.
• Ability to follow procedures, manage assigned deadlines, and recognize when a question needs review.
• Professional communication skills and the ability to handle sensitive financial and employee information discreetly.
• Experience with ERP systems.
• Experience supporting an engineering, architecture, construction, or other professional services firm.

Benefits for Part Time Roles

• 6 days of PTO
• 401k plan with up to 5% match
• Continuing education and certifications provided
• And many more great benefits including numerous sponsored company events

The compensation range for this position is $20 to $25 /hourly, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Legacy Engineering is an Equal Opportunity Employer. We are committed to providing a workplace that values diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law. We encourage individuals from all backgrounds to apply and join our team.

Legacy Engineering is an E-Verify employer and uses E-Verify to check work authorizations of every employee during our hiring process.

Legacy Engineering es un empleador que participa en E-Verify y utiliza E-Verify para verificar la autorización de trabajo de cada empleado durante nuestro proceso de contratación.

*No recruiters or staffing agencies, should contact Legacy Engineering about this role.

Legacy Engineering is a woman-owned civil engineering firm specializing in land development design, geotechnical services, construction materials testing and inspections, land surveying, planning consulting, and environmental services. Headquartered in Fredericksburg, Virginia, we serve clients throughout the Commonwealth and beyond